Release Notes - OnTime^® for Microsoft

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Searching for people / rooms resources to invite for meetings or include in a poll has received several improvements.
  
  Except for the OnTime Calendar Users the OnTime administrator can configure whether the other directory sources should be available to the user. Number of search results per search source can also be defined. Searching by email address as an alternative to the name is now also supported. If they are available and the users does not want to use these additional sources, they can be deselected from the UI of Desktop client. 

• Meeting invites that have not been responded to, by default no longer displays detailed info such as e.g. (subject, location) to other users. The exception is if the user has editor access to the invitee's calendar.
• Top Panel: Added view settings on panel instead of in the in the drop-down menu.
• Building, floor and capacity has been added to the name format. This can then be used in both the views and on the business card as shown below

• Added extension attributes to the options for name formats
• New settings allow invitations for rooms that are reported busy / having conflicts to be sent anyway.
• Reminders can now be configured both when creating an entry and when responding to an invitation.
• It is now possible to search for users by values in extended attributes Search. This is limited to searches in the "All" category.
• Added new Calendar shortcut above the business card to quickly navigate to the user's calendar.

• OnTime now shows "Created by" information when the user hovers over a calendar entry for persons, rooms and equipment.
• Combined Rooms. Combined Rooms are logical entities that allow the user to search for the availability of a predefined set of rooms as shown below.

ONTIME POLLARITY

• Polls now show an update notification if there are updates to a poll the user is a member of. The actual update will be in the Stream area. The Notification will be visible by number in the icon bar to the left and by a red dot in the list of polls
• In the STREAM of a Pollarity Poll, it is now possible to click on the system generated messages to see more details.
• Name search ability like the one mentioned in the Desktop section has been added.
• Fixed an issue where it was not possible to accurately notify non-responders after a new time slot had been added to a poll.
• Pollarity contacts are now managed per individual user whereas before they were shared.

ONTIME WEB MOBILE

• A MS Teams online meeting can now be added when creating a new meeting.
• Alternate view sort also known as "Sort by Type" is now fully implemented.
• Resources are now sorted correctly by name.
• Rooms are now sorted correctly by name.
• Added option to select multiple people from a view and initiate an email based on the selection.

ONTIME CATERING

• This new version includes several improvements based on feedback from customers. The OnTime Catering module is the organisation's one-stop shop for managing catering within the organisation. The Catering module facilitates the entire process, from request to invoice. You can read much about the Catering module here. Please do not hesitate to contact sales for more information. If you want to get a short YouTube video presentation please look here https://youtu.be/ua9QVl5_Nis

ONTIME CATERING - MOBILE (Preview - Soon to release)

• On popular request we have added a new dedicated mobile interface to the OnTime Catering solution. The mobile interface and its functionality are targeted at the staff responsible for the actual delivery of catering in the different serving location. Please reach out for more information about this new functionality.

ONTIME VISITOR

• Added "Created" and time badges were Printed to the history information for each visitor
• When checking in or checking out visitors the system now shows both expected and actual Arrival and Departure time as appropriate.
• An option to update a visitor as a "No Show" has been added to remove visitors without ever checking them in.
• Bulk registration was not handled correctly when using Last name / First name versus First name / Last name format
• Added a search filter to the views

ONTIME ADMIN UI

• To assist OnTime administrators in understanding and managing user permissions we have added a new panel. 

• Building, floor and capacity has been added to the name format.
• Added capacity, floor and building to the alternative sorting list in default settings.
• Added extension attributes to the options for name formats.
• Form Based authentication is now default value for new installations
• Combined Rooms. Combined Rooms are logical entities that allow the user to search for the availability of a predefined set of rooms as shown below.

ONTIME BACKEND

• Updated Tomcat to version 8.5.66 

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• The Startup setting "Last selected group" was not returning the correct group during initial load of the browser.
• Fixed issues with the URL´s to open with a set of pre-selected users or a pre-selected group as in these examples https://otms.contoso.com/ontimegcms/desktop?users=["This email address is being protected from spambots. You need JavaScript enabled to view it.","This email address is being protected from spambots. You need JavaScript enabled to view it."] or https://otms.contoso.com/ontimegcms/desktop?group=“TEAM NMN” 
• Fixed an issue where the host was not marked as having accepted the meeting if the meeting was created by somebody else.

ONTIME POLLARITY

• Fixed an issue where it was not possible to accurately notify non responders after a new time slot had been added to a poll.

ONTIME VISITOR

• Fixed an issue where AM / PM were not included in the display of time in the views.

ONTIME ADMIN

• User Default Settings. Improved the UI experience and fixed some logical issues when configuring "Sort by Type". 

IMPROVEMENTS

 ONTIME BACKEND

• Due to an unexpected change in the Graph API organisations with many rooms were no longer able to synchronize their rooms with OnTime. We have changed our method to work around the effects of this change. 

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• The ACS service was created to allow for ADFS logon authentication for web users, SSO – Single sign-On. To improve this functionality, we have removed the Windows C++ based ACS service and moved this to our main Java based solution for easier integration into Microsoft Azure.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME POLLARITY

• Fixed an issue where selected region / date format was not respected in the external voting interface for Pollarity.
• Fixed an issue where the mobile voting interface did not size correctly.

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• In the views the organizer is now included in the information provided when you hover over an entry.

BACKEND

• LS1.0 and TLS1.1has now been disabled on the Tomcat server by default.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP

• Fixed an issue where a repeated entry created in OnTime could end up being shown on the previous day due to a time zone issue in the code.
• Find Room search is now a filter where available Buildings are based on the selection for Location and available Floors are based on the selection made for Building.
• Fixed an issue where 'Show As' was hidden when selecting many categories.

IMPROVEMENTS & BUG FIXES

Improved and fixed the event synchronisation and subscription processes. In response to changes in the Exchange Online backend this new version includes several changes to the subscription model i.e., the way OnTime is notified about changes in the individual users calendars. 

By analysing logs from several customers, we have been able to include improvements, which we would not have been able to design and implement, by simply following the Microsoft documentation. Again, we are thankful for the role our customers play in improving the OnTime Group Calendar product to the benefit of all customers. We recommend all customers upgrade to this version.

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• It is now possible to select multiple categories when accepting an invitation.
• Reduced loading time of calendar entry form. This is most evident when loading entries with many invitees.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP

• Fixed an issue where the "Meeting Assistant" label was not visible when creating meetings.
• Fixed an issue where upgrading to 4.1 would initially not start up in the correct view for the user.
• Fixed an issue where attached files were not sent to the invitees.

ONTIME CATERING

• Fixed an issue where some catering service mails were not sent if the Pollarity add-on was not available.

ONTIME VISITOR

• Fixed an issue where visitors without email addresses were not handled correctly.

ONTIME TEAMS IN DESKTOP

• Fixed an issue where Teams meetings cannot be created upon token expiration.

BACKEND

• Fixed an issue where email addresses which had more than 128 characters were not handled correctly.
• Fixed an issue where the organizer for a room was not shown correctly.
• Fixed an issue where the proxy settings were not used for all calls to the MS end points.

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• The top navigation bar has been redesigned and uncluttered. There is now a simple dropdown to switch between days/weeks /Time Off and List. A slider now determines the number of days or weeks displayed. Also, shortcuts have been added for ease of navigation (alt+1) and so forth.
• The settings area has been redesigned for clarity and improved useability. New options to define Start-up View/Group. Options include View or Group by name or the last selected/used View/Group.
• It is now possible for an organisation to apply their choice of colours to the top navigation bar. This is particularly relevant if you for example integrate OnTime in a portal or something similar.
• When only a catering order has been updated the invitees will no longer receive an update / reschedule.
• Changing the user language for one OnTime UI for a user will now change the setting across all OnTime UI´s.
• When working with Office 365 (Exchange online) it is now possible to search by Location, Building, Floor and Capacity.
• For MS TEAMS meetings new easy to find and use buttons have been added to easily join a TEAMS meeting.

ONTIME FOR MS TEAMS

• The top navigation bar has been redesigned and uncluttered. There is now a simple dropdown to switch between days/weeks /Time Off and List. A slider now determines the number of days or weeks displayed. Also, shortcuts have been added for ease of navigation (alt+1) and so forth.
• The settings area has been redesigned for clarity and improved useability. New options to define Start-up View/Group. Options include View or Group by name or the last selected/used View/Group
• Changing the user language for one OnTime UI for a user will now change the setting across all OnTime UI´s

ONTIME WEB MOBILE

• Changing the user language for one OnTime UI for a user will now change the setting across all OnTime UI´s
• Reintroduced ADFS for mobile authentication

ONTIME ADMIN UI

• A new check for correct domain including permissions in Azure has been added for setup for oath and teams
• The Admin UI has been redesigned, realigned, and generally received a makeover to make it easier to use and understand.
• The configuration for OAuth Authentication and MS TEAMS has been merged for clarity.
• The Tomcat Heap Memory is now configurable for Initial Memory Poll and Maximum Memory Pool. The settings provided will be preserved during in an upgrade.

ONTIME BACKEND

• Added an option so the user can choose to print only days that have calendar entries.
• Fixed an issue where resolving the dynamic groups for the frontend used a less than optimal algorithm when there an organisation has a large number of groups was slow.
• Upgraded Tomcat to latest version available (8.5.60)
• Fixed an issue where resolving the dynamic groups for the frontend used a less than optimal algorithm. With larger number of groups this could result in a slower initial load than expected.

ONTIME INSTALL

• When the administrator installs/upgrades OnTime and the tomcat memory settings have not yet been configured, then the memory will be configured automatically. By default the Initial Memory Poll will be 2 Gb and the Maximum Memory Pool of 4 Gb. If the server has more than 8Gb of RAM then the Initial Memory Poll will be 3 Gb and the Maximum Memory Pool of 6 Gb.
• Tomcat Memory settings can be set by admin module. The Tomcat memory settings will be updated on the fly and will be remembered for the next upgrade in the folder "ProgramData" - in the file named "\Intravision\OnTimeGCMS\prepare-tomcat-memory-variables.cmd"

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Clicking X to clear the search term in search did not respond after changing to search by a different criterion such as email or title.
• Fixed an issue in List View where search by clicking the column headers was not active.
• Fixed an issue where detaching an attached fille would change the name of the file.
• Fixed an issue where it was not possible to create a Microsoft Teams meeting when scheduling a meeting in another persons calendar.
• Fixed an issue where the check for conflicts check was disabled were not included in invitations when using the Create button
• Fixed an issue where the "All Day" event flag disappeared when saving an entry.
• Notice panel is not updated after being in personal view on another person.
• Print now uses the region format to determine first day of the week.
• The Time-Off view erroneously included not only Time-Off events.

ONTIME BACKEND

• Fixed an issue that would occur when adding a new user to an EWS group used in two domains was not working.
• Fixed an issue where dynamic names were duplicated when the name was longer than 128 characters.

ALL NEW  IN 4.1 - ONTIME VISITOR MANAGER

The OnTime Visitor Manager is an incredible visitor management solution giving you a complete overview of all visitors and reducing security and reception workload. View every visitor, when they’re set to arrive and who they’ve come to see. The Visitor Manager requires the purchase of an additional license key. Improving the visiting-experience for both visitors, employees and receptionists the OnTime Visitor Manager truly is a win-win-win with features such as:

• Clear and graphical overview with easy visitor check-in/out.
• Personal badges printed with the click of the mouse.
• Optimizing communication between security reception and employees.
• Effortless reporting, who’s been where and to see who (for instance COVID-19).
• Avoid long lines and confusion at arrival with pre-booking.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP

• Fixed an issue where the Time-Off view showed all appointments

ONTIME TEAMS IN DESKTOP

• Fixed an issue where Teams meetings cannot be created upon token expiration 

IMPROVEMENTS

ONTIME BACKEND

• Tomcat server has been upgraded to the latest version (8.5.59) due to recent recommendation from The Apache Software Foundation

ONTIME DESKTOP

• The speed for loading the UI has increased significantly. This improvement will be particularly evident when loading larger groups.
• Added a new print report designed specifically for Time Off  

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME TEAMS IN DESKTOP

• When searching for either users or calendar entries the search term was lost if the selected date/view was changed 

ADMIN UI

• Fixed an issue where certain images for the admin client could not be located in version 4.0.4

ONTIME BACKEND

• Fixed an issue where subscriptions for calendars in error did not resubscribe correctly
• Fixed a rare issue where internal ids could not be exchanged between the EWS and the Graph API´s

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP

• Significantly reduced the time it takes for OnTime to load large views. Large views could include 5 - 10.000 users or even more in the same view.
• The selected value for the category is now saved correctly on repeated entries if changed for all instances ("Select all")
• Fixed an issue where “All day” events would change to appointments after being edited.
• Fixed an issue where editing an “All day” event could end up in the event being shown as spanning two days.
• Fixed an issue where the legend colours could be missing after a restart of the application.
• Wrong start date in the Business Card / Date list viewer on the right side.

ADMIN UI

• Icon to remove a user from a group was missing.
• Missing second (weeks starting on Mondays) Japanese language region, under Default settings. The second region introduced in the Desktop UI in 4.0 but missing in default settings.

ONTIME BACKEND

• Significantly reduced the time it takes for OnTime to load large views. Large views could include 5 - 10.000 users or even more in the same view.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP

• Fixed an issue where the personal / single person view would only update after a manual refresh.
• When a single legend item was removed from the configuration this could result in all legend items failing

ONTIME FOR TEAMS

• Fixed a sort order issue of persons when selecting "This Team" in the Desktop UI
• Fixed an issue around clearing of cookies which was introduced in 4.0.2

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP

• Fixed a discrepancy between the date interval in the top bar and the date interval selected in the advanced search.
• Fixed several issues related to moving or copying all-day events by dragging
• Fixed an issue where it was not possible to move or copy events in the single person view.
• Fixed an issue where legend items were not sorted alphabetically in the Desktop UI
• Fixed an issue where manually sorted private groups would reset to alphabetically sorted order when additional names were added to the group.
• Fixed an issue where notices in the single person view were not updated when switching user
• Fixed an issue where pressing the "Today" button did not bring today in focus in the personal view.
• Fixed an issue where refreshing the single person view would jump to today
• Fixed an issue where search by room/equipment did not render any search results on the screen
• Fixed an issue where selecting or deselecting "Show Availability" and "Show Weekends" in the personal view did not affect what was displayed.
• Fixed an issue where Start/End time in both the Day and the Week views of single person mode would reset to 8-1
• Fixed an issue where switching from the single person view to the group view would clear the team members
• Fixed an issue where the subject of entries being accepted from the Notices panel was shown as 'No Subject'
• Fixed an issue where the "Send" button for new calendar entries was dimmed because of a previous conflict for a room, event after the room with the conflict had been removed from the entry.
• Fixed several issues around the ordering of names in manually sorted private groups.
• Fixed several issues in the repeat dialogue page by a complete rewrite of the repeat code and now the resulting set of dates is displayed.

ONTIME ADMIN CLIENT

• Fixed an issue where it was possible to enable Oauth for on-prem domains in the configuration
  Fixed an issue where the database settings were cleared in the UI when saving a custom configuration

ONTIME BACKEND

• Fixed a situation where loading the Desktop UI could take several seconds to load for every user displayed if the users had many calendar entries.
• Fixed an issue where unused subscriptions used in synchronisation were not closed when not used anymore.
• It is now possible to use a proxy configuration for OAuth

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP

• Fixed an issue in the single person view, where the notices tab was not updated when acting on behalf of another user
• Fixed an issue related to the new Microsoft Teams features in OnTime. The issue would result in failure when on-prem users tried to create an entry

ONTIME WEB MOBILE

• Fixed an issue where scrolling in the Month and Day views under business card on an iOS device, the scrolling would accelerate to "warp" speed.
• Fixed an issue where the sync back time in a date picker was not read correctly and would not go beyond 7 days in the past.

ONTIME ADMIN CLIENT

• Fixed an issue where it was possible to select OAuth for an on-prem domain
• Fixed an issue where newly created domains would not appear in the domain list

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• Amongst many things, the “List View” and Export features will allow you to:
  • Easily access the “List View” through the top navigation bar Search for specific information across your organization
  • Configurate the time frame of your search Search within the calendars of specific people, teams and departments
  • Use keywords or legends to find only what is relevant to you
  • Access information about the booking of rooms and resources Export data to share it, save it, or print it
• Added a calendar hover to the UI for ease of use
• Added Japanese region for the week starting on Monday 

ONTIME FOR MS TEAMS

• When creating a new meeting invitation the user can now add an online meeting to the invitation
  • The online meeting can either be an MS TEAMS or Skype for Business meeting
  • The type of the meeting created is controlled by by the default settings for the user
  • This new feature is available in both the standard desktop and the desktop integrated in MS TEAMS
• When launching OnTime from the tab in a team in MS TEAMS using a mobile device, the users will now be directed to the OnTime Mobile UI with the team members selected, instead of opening the standard desktop UI.

ONTIME WEB MOBILE

• OnTime Mobile now support URL parameters like group or list of people like the desktop

ONTIME ADMIN UI

• Added option to choose the type of online meeting from default settings for a user. Options are MS TEAMS or Skype for Business
• Improved license warning functionality when less than a specified number of unused licenses are available for a perpetual license
• Improved subscription warning functionality when there are less than a specified number of days left of a subscription period
• Improved trial warning functionality when there are less than a specified number of days left of a trial period

ONTIME BACKEND

• Upgraded TOMCAT version to 8.5.54
• Java version has been upgraded to JAVA 14
• The default for new OnTime Group installations is now Microsoft SQL Express 2019
• Made several improvements to increase MTBF (Mean Time Between Failures) of the backend
• The logging has been improved to include an actual log for administrators. The logging for developers is still included and much more granular than the log for the administrators of OnTime
• The speed of the photo synchronisation is now running multithreaded which results in significant speed improvement
• Added an Auth/Acs whitelist for redirect request

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP CLIENT

• Fixed an issue on detaching images on other users even if the required access had been granted
• Fixed an issue where it was not possible to change the start date for a repeated set of calendar entries
• Fixed an issue where OnTime would only print the first event on any given day
• Fixed an issue where selected participants for a meeting were not deselected after event creation 
• Search in personal Exchange contacts is no longer included when creating private groups

ONTIME POLLARITY

• Fixed an issue where existing conflicting entries were overlapping instead of stacked when voting

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP

• Copy to Poll was visible even if the Pollarity add-on was not in the license key

ONTIME WEB MOBILE

• The Web Mobile is now tested with Microsoft Edge Mobile on both iOS and Android
• Fixed an error when switching between portrait and landscape mode
• Fixed an issue where the web app would stop responding when clicking the date picker icon
• Fixed an error if user had selected to start up with last used group

ONTIME POLLARITY

• Japanese language was missing in 3.9.0 in the voting interface for external participants
• Fixed language errors in the description fields for poll mails. 

ONTIME ADMIN CLIENT

• Fixed an issue where it was not possible to save LDAP settings with a SUB_TREE with more than one level
• Fixed an issue where manual sorting for static groups failed 

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME POLLARITY

• Japanese language was missing in 3.9.0 in the voting interface for external participants
• Fixed language errors in the description fields for poll mails. 

ONTIME BACKEND

•  OAuth authentication was not working correctly if LDAP was enabled in the Domain configuration

 IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• Added option to "Copy to Poll" from an existing meeting and include the meeting attendees as poll participants for the new poll.
• More info available on shared groups to see owners of the groups, even though you are not part of the owner list.
• Print in the Desktop. This feature is new and allows the user to print to PDF. The PDF can then either be mailed or physically printed. The user can choose between different print formats and whether to print day by day or week by week.
• It is now possible to use private contacts for invitations and polls
• Legend colour shows the correct value right after event creation and not just after a refresh of the desktop client.

ONTIME WEB MOBILE

• When opening OnTime Mobile for the first time, you will be greeted by an interface that allows you to easily add people to ‘My Team’.
• You can now edit the people in ‘My Team’ by clicking on the pencil in the group menu.
• Customize the number of days you wish to see in portrait and landscape mode. This setting is specific to each of your devices, allowing you the best possible overview on both tablet and phone.
• The ‘Add New Entry’-button has been moved to the bottom right corner of the screen for easy access.
• You can now customize whether you want your OnTime Mobile to start up in ‘My Team’ or in the group you used last. 
• The interface now shows "Offline" if no data connections is available.
• Events with Show As status set to "Free" will now show grey legend like in the desktop client.
• Added separate selection of authentication method for the Mobile add-on from the admin client.

ONTIME POLLARITY

• Polls now automatically record all activity in a poll such as e.g. creation/user votes/new time slot added
• Members of a poll can now comment/chat inside the Poll and thereby enrich the dialogue around the poll. This includes an option for sending a private message directly to the poll owner.
• Polls are now archived once they have resulted in an invitation. Archived polls will stay in the archive for the number of days defined in global settings
• When selecting to delete a poll it is now possible to select whether the poll should be archived or permanently deleted
• Added option to copy an existing Poll to a new poll
• Polling on behalf of someone else. From the single person view, it is now possible to create a poll on behalf of someone else.
• The email addresses of Poll participants are no longer displayed in the external voting interfaces on desktop and mobile.
• It is now possible to add or remove time slots for a poll. If a new timeslot is added all participants will be requested by mail to vote again.
• The desktop interface for the poll owner has been redesigned to make the use of timezones more intuitive when creating and maintaining a poll
• The External Desktop voting interface now supports that users can switch timezone for a clearer understanding of options
• The External Mobile voting interface now supports that users can switch timezone for a clearer understanding of options
• It is now possible to change the subject of an existing / already saved poll
• It is now possible to use private contacts for invitations and polls
• Creating a poll is much faster than in previous versions.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP CLIENT

• Fixed issue with repeated meetings spanning daylight saving time
• Fixed issue with enforce https in IE11. The issue would cause the desktop client not to load.
• Fixed an issue with manual sorting in private groups. 

ONTIME WEB MOBILE

• Fixed an issue where private groups were not sorted correctly when using manual sort mode.

ONTIME BACKEND

• Fixed issue to allow the "Author" role to work again. Introducing the Roles system in the latest release introduced a bug that we did not support the possibility to use the "Author" role from outlook, which allow users to only edit events on other users that they created themselves.

ONTIME INSTALL & UPGRADE

• It is now again possible to upgrade from versions before 2.8.0

ONTIME ADMIN CLIENT

• It is now possible to use empty lines in the name format, without them being overwritten with default values in the desktop client

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME ADMIN CLIENT

• When managing roles it was not possible to add a static group to the list of excluded
• Fixed an issue where when upgrading Swedish region selected fails

ONTIME BACKEND

• Fixes Tomcat vulnerability https://nvd.nist.gov/vuln/detail/CVE-2020-1938 regarding opened AJP ports reported Feb 24th. Since OnTimeGC does not depend on AJP port users may fix the vulnarebility without upgrading to the newest version. In order to do that

- Open file OnTimeGCMS/tomcat/conf/server.xml
- Find the following line<Connector port="8009" protocol="AJP/1.3" redirectPort="8443" />
- Remove it and restart Tomcat

 IMPROVEMENTS

ONTIME CATERING

• OnTime Catering for Microsoft is now finally released. The OnTime Catering module is the organisation's one-stop shop for managing catering within the organisation. The Catering module facilitates the entire process, from request to invoice. You can read much about the Catering module here. Please do not hesitate to contact sales for more information or to run a trial of the new module. If you want to get a short YouTube video presentation please look here https://www.youtube.com/watch?v=gSG413K5eLw&feature=youtu.be

 ONTIME DESKTOP CLIENT

• Catering added to desktop UI, if you have license and mentioned in the members list in the admin interface
• Datepicker in left corner cuts of date to reflect sync period
• Room dropdown list now scaling up in width, if room names are very long

ONTIME ADMIN CLIENT

• Added start/end hour and rowheight to default settings
• All Yes No questions has been changed to check marks
• Dashboard improvements - clearer to see scheduled tasks information
• Default settings for making new domains is now set to Cloud and Oauth enabled
• Upgraded link to register application, to new azure admin page

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP CLIENT

• Fixed bug regarding repeat box which in some cases changed to 1970, if you change when the meeting repeats ONTIME ADMIN CLIENT 

ONTIME ADMIN CLIENT

• Fixed a an issue where Nameformat configuration boxes would not allow the user to select blank lines.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME ADMIN CLIENT

• Fixed an issue which resulted in a serious performace degredation for User & Group sync for LDAP enabled domains. This was perticularly a problem in larger OnTime environments. This issue was introduced with version 3.0. but has become increasingly evident with recent releases.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME ADMIN CLIENT

• Fixed an issue where an attempt to rename a name format set created a new set instead of just renaming the excisting set
• Fixed an issue where the default settings would show wrong name format after re-open

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME BACKEND

• Fixed an issue introduced in 3.7.0 where changing the Tomcat admin password change does not work for new installations. Upgrades did not have this issue.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• When creating a mail message from OnTime the sender is now no longer included in the recipients
• OnTime Desktop now has full support for Repeated meetings including Create / Edit / Delete / Accept and decline
• The organiser can now see the responses from each invitee
• Possible to control how many days of invitations not responded to that will be visible in the desktop. The setting is found under global settings in the admin client
• Added URL Structure to open OnTime with predefined user(s), group or to edit an entry. An example of this is https://otms.ontimecalendar.com/ontimegcms/desktop?users=["This email address is being protected from spambots. You need JavaScript enabled to view it.","This email address is being protected from spambots. You need JavaScript enabled to view it."] which will open OnTime and only show entries for the users This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. This can be used to call the OnTime interface from external sources as long as you know the mail addresses.
• Configurable help link. This can be controlled from “User Default Settings” in the admin interface
• The OnTime MS Teams add-in can now be used with the MS Teams desktop including if customers are using ADFS for single sign-on 

See some of the new features in action: https://www.youtube.com/watch?v=pjsSF2LFYiM

ONTIME ADMIN CLIENT

• Possible to control how many days of invitations not responded to that will be visible in the desktop. The setting is found under global settings in the admin client.
• Search in the Admin client now supports wildcard searching
• The Admin client has undergone a major overhaul. We have added dropdowns, validations and generally, the admin interface should significantly easier to work with
• Support for OAuth authentication for Office 365 / Exchange Online. At this point in time, it is still possible to use basic authentication but in October 2020 Microsoft has announced that basic authentication will no longer be supported
• The URL forwarder has been removed. The URL forwarder which essentially was a reverse proxy is no longer needed and therefore not included with OnTime
• Configurable help link. This can be controlled from “User Default Settings” in the admin interface

ONTIME BACKEND

• If the SQL server is unresponsive then OnTime will now, try to reconnect to the SQL
• It is now possible to change a user's primary email in LDAP without losing access to OnTime
• Added ability to create an API user from the Admin interface. This eliminates the process of logging in to Tomcat to request an OnTime token. The OnTime API User token is provided to the developer at the time of creating the API user. The expiry of the OnTime API User token is defined at the time of the creation of the Token and can be renewed manually.
• New retention period for synchronised users before they are deleted (7 days)
• Support for OAuth authentication for Office 365 / Exchange Online. At this point in time, it is still possible to use basic authentication but in October 2020 Microsoft has announced that basic authentication will no longer be supported
• The URL forwarder has been removed. The URL forwarder which essentially was a reverse proxy is no longer needed and therefore not included with OnTime. The following ports are now used
  • The Tomcat server uses ports 80/8080/443
    The ACS and Auth services uses ports 9080/9443
• Prompt user for a backup path when installing to support a variety of infrastructures

ONTIME API

• Added ability to create an API user from the Admin interface. This eliminates the process of logging in to Tomcat to request an OnTime token. The OnTime API User token is provided to the developer at the time of creating the API user. The expiry of the OnTime API User token is defined at the time of the creation of the Token and can be renewed manually.

LANGUAGES

• Dutch is not included in this version but will be included in a version very soon

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP CLIENT

• Fixed a situation where renaming a room in Exchange would not be reflected in OnTime
• Fixed an issue where after copying or moving an entry to another person the organizer information would not reflect the change
• Fixed an issue where there was no scroll bar in the person selection menu in the single person view

ONTIME MOBILE CLIENT

• Fixed a situation where renaming a room in Exchange would not be reflected in OnTime
• Fixed an issue where redirect using https would redirect to http

ONTIME BACKEND

• Fixed a situation where renaming a room in Exchange would not be reflected in OnTime
• Fixed an issue where the use of certain special characters could result in a user's entries not being synchronised

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME BACKEND

• Fixed an issue where multiple changes to the same mail account did not get properly processed. If a process was already active the subsequent requests were ignored and only processed when a new synchronisation process occurred.
• Fixed issue where a call to ews would hang for an indefinite period of time

IMPROVEMENTS

ONTIME BACKEND

• Deletions now happen simultaneously in Exchange and OnTime. Much faster response in the UI for the OnTime user.
• Language for notifications to a meeting host is now based on the hosts OnTime language.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME BACKEND

• Fixed an issue in the backend subscription which was a result of the rewrite of the subscription code in version 3.6.0. The result was that people, rooms and resources did not get synchronised until a manual directory and a restart of the system

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where after accepting a repeated invitation, it would not show correctly until after a refresh

ONTIME BACKEND

• Fixed an issue in the backend subscription which was a result of the rewrite of the subscription code in version 3.6.0. The result of the issue was that a number of users, rooms or resources did not get synchronised.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Support for create / edit / accept repeated entries / invitations is a very popular request for OnTime features. In this version, we are adding accept of individual entries or the entire set of dates for a repeated meeting. Create and edit are scheduled for releases in the near future.
• Unresponded invitations/notices older than 8 days are now filtered away from the notices panel.
• Test results from customer environments have shown that increasing memory pool settings for the Apache Tomcat improves overall performance. The initial memory pool has been raised from 128MB to 1.024 and Maximum Memory Pool has been increased from 256MB to 2.048MB

ONTIME ADMIN CLIENT

• This version increases the time period for which entries are synchronised to a maximum of 4 years.
• This version removes the limit of 1.000 entries as a maximum that can be synchronised.

ONTIME BACKEND

• This version increases the time period for which entries are synchronised to a maximum of 4 years.
• This version removes the limit of 1.000 entries as a maximum that can be synchronised.
• This version includes a complete rewrite of the subscription code which triggers a synchronisation. With this change, we expect the subscription to be more resilient and easier to troubleshoot if an issue arises.
• Test results from customer environments have shown that increasing memory pool settings for the Apache Tomcat improves overall performance. The initial memory pool has been raised from 128MB to 1.024 and Maximum Memory Pool has been increased from 256MB to 2.048MB

LANGUAGES

• Added support for the Spanish language

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where an error was thrown if switching to really large groups (+2.000 members).
• Creating a new group, choosing manual sorting, adding people, sorting them around and then removing one, would sort the users alphabetically.
• Fixed an issue where days available in the date picker depended on time zones and therefore would change in the middle of a day.
• Fixed an issue where view scroll was not updated when adding additional users to a selection based on "Show Selected".

ONTIME BACKEND

• Fixed an issue where when a directory group was added to OnTime and then a member was added to the group in the LDAP server, then the member was added to OnTime but was not added to the directory group in OnTime.

IMPROVEMENTS

ONTIME ADMIN

• Added the ability to purge inactive users. This is available from the "User" section of the admin client.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where manual sorting was not working in groups with a large number of users

ONTIME BACKEND

• Fixed an issue where the URL forwarder would stop responding and had to be restarted
• Fixed an issue where users could get duplicated in the viewer if the email was changed. If LDAP was used the issue would occur if both the DN and the email was changed. 
• Fixed an issue with delegating access if the domain names were the same on the on-premises and the Office365 side without running in hybrid
• Fixed an issue which could occur when shared groups became orphans
• Fixed an issue which could occur if the values for auto-discovery or max entries were set to values not supported by Exchange. These settings can no longer be managed from the OnTime Admin UI and are therefore now controlled by default.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where "My groups" and "Shared Groups" were also included under Public Groups
• Fixed an issue where it was necessary to reload the client to display new private groups

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where shared groups were also shown under My Groups
• Accept/Decline was not translated into  Japanese
• Changed so that Show As is now set to Busy as default after accepting an invitation

ONTIME ADMIN

• Fixed an issue where it was not possible to run overnight tasks at midnight
• Fixed an issue where it was not possible to save the setting for "Show Directory Groups in Clients"

ONTIME BACKEND

• The setting for "Show Directory Groups in Clients" was not copied when upgrading 
• Fixed an issue where overnight processes running in parallel could result in permissions not being delegated. This would result in users only being able to see availability (busy) 

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Delegating Access Using OnTime Roles. This version introduces the ability to delegate access using OnTime Roles. With OnTime Roles you can centralise the delegation of roles to the administration; meanwhile, users will still be able to grant personal access to specific people or departments. Roles add to rights already delegated to the user by other users, i.e. the rights are accumulative.
• To support the new role system, we have introduced a new type of groups "Linked AD Groups". These groups are a way of pointing to an AD group, where the group name was not previously added to the system. The members of the Linked group in OnTime will only be those members of the AD group that have already been added to the system by a domain profile. The new Linked Groups can also be made available to users in the UI, and they are not restricted to only being used with the Role system.
• Work with Formatted Text, Images, and Files – Directly from the OnTime Interface. We have added a new HTML editor which lets the user edit the description/body field of an entry. In previous versions of OnTime, it has been possible to include an unformatted text description at the time of the creation of the entry. In 6.1 it is now possible to create a rich text, formatted version of the description field. The field can include images and files can be attached.
• Private groups are now sharable, which means that for any new or existing private group you can choose to share it. If you share the private group, you can choose who can use the group (Shared with) and who can maintain the group (owners).
• Accept/Decline Meetings from the OnTime UI. OnTime introduces the possibility of responding to invitations directly from OnTime. Additionally, this feature lets secretaries manage meeting invitations on behalf of others through the Single Person View mode.
• Edit accepted subject/location of invitations (meetings)
• In 2018 Oracle announced that they would not post further updates of Java SE 8 to its public download sites for commercial use after January 2019 unless customers had a commercial support contract. To stay current and avoid further licensing costs for our OnTime customers, we have upgraded the Java version to Java 11 and further, we make use of the Open JDK which is free to use.
• OnTime now supports both LDAP and LDAPS. The Lightweight Directory Access Protocol (LDAP) is used to read from and write to Active Directory and is by default transmitted unsecured. You can make LDAP traffic confidential and secure by using Secure Sockets Layer (SSL) / Transport Layer Security (TLS) technology. The secure transport is now supported in OnTime. This requires that you have installed a properly formatted certificate from either a Microsoft certification authority (CA) or a non-Microsoft CA.

ONTIME ADMIN CLIENT

• The nighly event sync which previously ran at 2 am (server time) has been improved in the following ways:
  • The process is now multi-threaded to reduce execution time
  • It is now possible to configure on which weekdays the process should run
  • It is now possible to configure at which time (server time) of the day the task should run on the specified weekdays

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where it was not possible to copy an event by pressing SHIFT and then drag the event entry.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where external poll participants were unable to vote

ONTIME ADMIN CLIENT

• Fixed an issue where even when correcting an incorrect name of the OnTime database would not take effect
• Fixed an issue where the sync_ahead_days  hardcoded to 180 days

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• New Group Panel design, a redesign has been a popular request to make user navigation easier
• Added advanced sort order options under user settings, for a more detailed explanation see the manual.

ONTIME ADMIN CLIENT

• Extended domain list with information about trace when troubleshooting issues (showing trace enabled or not)
• Dynamic groups can now be created within only one domain (or all)
• Dynamic Groups can be created by using Phonetic Display names (groups are made by first letter)
• Name format now supports Lastname Firstname (no comma)
• Added advanced sort order options under user settings, for a more detailed explanation see the manual.
• More detailed information on users/members (full business card information + custom attributes)
• Changes to the Sync time setup to avoid confusion and errors (max 180 days back and always 2 years from that date)
• Support for MS Teams - new MS Teams tab to support configuration of MS Teams
• Support for Phonetic Display name and External Attributes for creating groups and sorting in views when using LDAP

ONTIME MS TEAMS

 With version 3.0.0 we have integrated the full OnTime Group Calendar into MS Teams, and created some special MS Teams related features in the calendar, which are:

•  When you open the Group Calendar tab in MS Teams it will always give you an up to date view of the members of the team, meaning that the Group Calendar is automatically updated if someone leaves or joins the team.
• The "This Team" button will allow you to always return to just seeing the people who are in the team you are accessing OnTime through, this is useful since you can navigate around in your own and the organisational groups from MS Teams.
• The "Team meeting" button will create a meeting invite with everyone from the team as required invitees on the first available time slot, which you can then edit the details of and use the "Find Free Time" button to get a list of other possible time slots.

OnTime in MS Teams is an addition to the core product allowing all OnTime users to add this to their everyday group calendar experience at no extra cost.

Read more about OnTime in MS Teams

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue with missing photos if using 2010 Exchange server 

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues

ONTIME BACKEND

• Fixed an issue where changing the number of days to synchronise would result in a system failure. This was an issue introduced in 2.8.0 / 2.8.1

IMPROVEMENTS

ONTIME WEB DESKTOP

• Upgraded the main viewer component. The new viewer has many improvements including:
  - Scalability. Paging i.e. the use of tabs is no longer required
  - Row height is set in increments of 1 between the values of 1 and 9
• When creating a meeting invitation, it is now possible to click "Find Free Time" which will provide a list of possible time slots for the meeting.
• New search in the viewer has been added. The new search which allows the user to search for People / Rooms or Resources (All / Name / Title / Company / Location / Department / email) or search for calendar entries (All / Subject / Location / Category / Attendees (email) / Organizer)
• Fixed several issues in the left group panel.
• Improved and expanded on the options when selecting who should be the organizer for an entry.
• Added an OnTime Group Calendar Office Add-ins XML manifest for Outlook. The XML manifest file of the Office Add-in describes how the add-in ís activated. We have included a function to create your own organization specific Add-in XML manifesto file. It is a requirement for the use of an Office Add-ins XML manifest for Outlook, that your organisation uses https.
• Added a Mail Based Authentication workflow to request a token for OnTime when using the Add-in for Outlook. This is configured from the Admin UI under Global Backend. This is mandatory if you are using ADFS and optional if not. The addition of multiple domains has required some reorganization of the admin interface e.g. the server section has been replaced by a domain section.
• Added a Mail Based Authentication workflow to request a token for OnTime even if you are not using the Add-in for Outlook.

ONTIME MOBILE WEB

• URL´s in the location field of the business card can now be launched by clicking it.
• When creating a meeting invitation, it is now possible to click "Find Free Time" which will provide a list of possible time slots for the meeting.
• URL´s in the location field of a calendar entry can now be launched by clicking it.

ONTIME POLLARITY

• Developers can now direct URL to launch New Poll incl. invitees like "/desktop?newpoll=%7B%22emails%22%3A%5B%22martin%40example.com%22%2C%22yuri%40example.com%22%5D%2C%22subject%22%3A%22My%20Test%20Subject%22%7D" which is the encoded version of /desktop?newpoll={"emails":["This email address is being protected from spambots. You need JavaScript enabled to view it.","This email address is being protected from spambots. You need JavaScript enabled to view it."],"subject":"My Test Subject"}

WEB ADMIN

• Added an option to invalidate a token for a user if, for example, the user has lost a device.
• Simplyfied the configuration of authetication method.
• Under Users, for each member, it is now possible to see when the events were last synchronised with the underlying calendar system.
• Added an OnTime Group Calendar Office Add-ins XML manifest for Outlook. The XML manifest file of the Office Add-in describes how the add-in ís activated. We have included a function to create your own organisation specific Add-in XML manifesto file. It is a requirement for the use of an Office Add-ins XML manifest for Outlook, that your organisation uses https.
• Added a Mail Based Authentication workflow to request a token for OnTime when using the Add-in for Outlook. This is configured from the Admin UI under Global Backend. This is mandatory if you are using ADFS and optional if not. The addition of multiple domains has required some reorganisation of the admin interface e.g. the server section has been replaced by a domain section.

ONTIME BACKEND

• We have added support for multiple domains. This means that users in the group calendar can originate from multiple sources. It is also possible to create invitations across domains. It is not possible to create direct entries in calendars for users from other domains than your own. The domains can be a mix of Exchange on-prem and Exchange online(365) domains. In this version sharing of permissions across domains is limited to the default / My Organisation level. On our roadmap is a role system which will allow for a much more granular level of sharing inside and across domains.
• Java updated to version 8u172
• Tomcat updated to version 8.5.30
• sqljdbc updated to 6.4.0.0
• Improved security in the token model. This could in some cases result in users having to provide user name / password when loginthe the first time after the upgrade.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues

ONTIME MOBILE WEB

• Fixed an issue where selecting three or more invitees for a meeting resulted in the input would scroll up and out of the screen area. (iphone only)
• Fixed an issue where "Find Free Time" was visible even if the sleected time slot exceeded the maximum allowed duration of 24 hours

ONTIME POLLARITY

• Fixed an issue where it was possible to submit the same poll twice.
• Fixed an issue where it is was not possible to populate a new poll with mail addresses by pasting.

WEB ADMIN

• It is no longer possible to create groups without adding a name to them.

ONTIME BACKEND

• Added a missing index to the SQL db which greatly increases the search speed when selecting rooms.
• Fixed several issues in the OnTime permission synchronisation
• Fixed an issue where the Connection to the SQL Server could be lost and result in termination of the subscription service

Please note: Support for OnTime Group Calendar API lover than version 2 has been removed in version 2.8.x and onwards

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues

ONTIME DESKTOP CLIENT

• Fixed an issue where "Expand to 24 hours" by clicking the date header in columns did not work correctly when performing advanced search
• Fixed an issue which prevented room only bookings

ONTIME BACKEND

• Fixed an issue which in rare cases could result in the URL forwarder shutting down
• Fixed an issue where settings were attempted saved even if the connection to the database on the SQL server was not available.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues

ONTIME DESKTOP CLIENT

•  Fixed a degredation issue introduced in 2.7.0 which resulted in group based permission sync failing
• In the help section the link pointed to Youtube videos for version 2.5.x

ONTIME INSTALL

• Missing cmd file to install Pollarity Tomcat manually
• Fixed a situation where install of the Pollarity Tomcat would exit if the db could not be created. The process now install the Tomcat and the db can be created at a later point should this situation occur.
• Fixed an error in the install script which resulted in new OnTime installations failing during creation

IMPROVEMENTS

ONTIME WEB DESKTOP 

• Added a URL link detector to the description field. Amongst other things, this feature allows you to add links to meeting resources such as Skype for Business meetings
• Working hours have been added to the Desktop client. The working hours can be enabled / disabled by the user, and they are configured from the settings menu. In OnTime working hours can be configured individually for each workday
• The date of a scheduling conflict has been added to the top of the conflict dialogue when scheduling a meeting

ONTIME POLLARITY

OnTime Pollarity helps your organisation reduce the time needed to decide upon a common time slot for a meeting. This is achieved by polling the intended participants by sending out meeting invitations. OnTime Pollarity is a new add-on in version 2.7 which includes:

• Ability to manage polls from the OnTime browser interface (if Pollarity is enabled in the license key)
• Active polls are visible in the poll participants' individual mail files. Polls can be shown as Busy / Tentative or Free
• A new Pollarity database which stores active polls
• New mobile and desktop browser voting pages for external participants

WEB ADMIN

• Static Groups max number in lists extended to 200,000
• A Show All option has been added to the admin interface. If this is set to "Yes" the group will include all users when displayed

ONTIME BACKEND

• Updated JVM to latest security release
• The Free Time Search has been modified so that tentative entries are displayed as busy

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues

ONTIME DESKTOP CLIENT

• Swedish language is not supported in 2.7 at the time of release. If you do upgrade to 2.7 and you were previously running the clients in Swedish, the clients will fall back to English
• Aligned name format for people with the Web Mobile
• Fixed an issue where the organizer is missing after a reload of the interface
• Fixed an issue where the the user's own mail address was added to the "To" field when sending a mail
• Fixed an issue where the correct legend for Vacation was not shown after an upgrade from version 1.5.x

ONTIME MOBILE WEB

• Fixed an issue where manual sortinging was not working
• Fixed an issue where Name Format was not fully implemented for rooms & resources
• Aligned name format for people with the Web Desktop

WEB ADMIN

• Fixed a bug which could result in two default settings documents being created for new installations

ONTIME BACKEND

• Fixed an issue where permissions added using Power-Shell script and where the casing of the email-address did not match AD casing, users were only getting default permission on other users' calendars
• Fixed an issue where Static groups were not visible when upgrading to the 2.6.0 version

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues

ONTIME DESKTOP CLIENT

• Fixed an issue with private group member selections not respecting maximum search results as defined in the user default settings in the admin client 
• Fixed an issue for adding additional members to a view by search as maximum search results, as defined in the user default settings in the admin client, were not respected
• Fixed multiple issues with the date picker 
• Fixed an issue which resulted in notification mails to the users when they edited their own appointments

ONTIME MOBILE WEB

• Fixed an issue which prevented the screen from sizing correctly when being tilted in iOS 11
• Fixed an issue which prevented a group from loading if multiple users existed with the same display name

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues

ONTIME DESKTOP CLIENT

• Fixed an issue with external users on events, preventing event to be created or edited
• Fixed an issue with delete notice being sent to user, if user deletes own entries
• Fixed issues with dialog boxes not being shown correctly, if the user was running on small screen resolution or OnTime was in a small window
• Fixed an issue with the date picker, regarding navigating across years
• Fixed an issue with the Skype for Business status not being shown and updated correctly

BACK-END

• Fixed an issue with the server.xml file
• Fixed an issue with upgrading regarding static group visibility
• Fixed an issue with upgrading from 1.3
• Upgraded the Tomcat server which is included to version 8.5.23. This upgrade solves a Tomcat HTTP buffer overflow situation which some customers have experienced.

IMPROVEMENTS

ONTIME WEB DESKTOP 

• Calendar overwrite – Invitation status can now be visible, if the user has busy only access
• Number of users per page can be customized (default is 200)
• Improved user search
• Legends can now be customized by subject for private items if Delegate permission is setup in outlook
• Conflict checking has been added for events
• Copy events by holding down shift
• Moving appointments between users (if no invitees)
• Users can now create a private group quickly by selecting users in a view and then press the plus symbol under private group
• Single Person view
• Skype for business awareness (IE only)

ONTIME WEB MOBILE 

• Added support for URL links in the body field which could for example be used to launch an e-meeting

ONTIME ADMIN CLIENT

• Calendar overwrite – The invitation status can now be set to visible, if the user has busy only access
• Number of users per page can be customized (default is 200)

BACK-END

• Legends can now be customized by subject for private items if Delegate permission is setup in outlook

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues

ONTIME DESKTOP CLIENT

• Fixed: Notifications are now sent in receiver’s language selected in outlook/365
• Fixed: User Images are now visible when using Exchange2010_SP2

ONTIME MOBILE CLIENT

• Fixed: Categories are now selectable when creating event
• Fixed: A situations where the description field was in some cases not visible

ONTIME DESKTOP API

• Fixed: URLForwarder is no longer timeout

BACK-END

• Fixed: Notifications are now sent in receiver’s language selected in outlook/365

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Search - Changed critiria to search by name as default (faster search results)
• Search - Added option to search by "name, subject or all"
• Search - Added waiting symbol if display of result takes more than 0,25 sec 

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and minor bugs.

ONTIME DESKTOP CLIENT

• Fixed: The "24-hour (zoom function)" collapses when choosing "show details" on an event
• Fixed: "Not valid duration" is shown when changing an existing event to and all-day event
• Fixed: All event types appear in the Time-off view when switching "show weekends" on and off in the view settings
• Japanese date-format issue has been corrected
• Fixed: Quick search functionality breaks in "Tabbed views" (only for groups that includes more than 200 users)
• Fixed: View Tabs were not wide enough to display the alphabetic characters

ONTIME MOBILE CLIENT

• Fixed: Error appear when scolling before today (scoll up) in the calendar selector
• Fixed: Error displayed when updating an existing event
• Fixed: Error when pressing the "back" button fast twice in the group selector
• Fixed: No number validation on "number of attendees" field in the "Find room" page

ONTIME ADMIN CLIENT

• Fixed: Cancel button does not work in the Global settings/Frontend
• Fixed: Missing help text for "Always show Legends" in the Global/Frontend page to inform that legends based on subject is not supported

ONTIME DESKTOP API

• Fixed: Wrong sorting of rooms, resources & people in search
• Fixed: OnTime ACS (ADFS) terminates on a Windows 2008 R2 server
• Fixed: URL forwarder crashed when testing OnTime Mobile on slow bandwith (time-out)

BACK-END

• Fixed: Non-MS users (email forwarding to IBM Notes) slowed the permision sync time for the subsequent users
• Fixed: Silent install of SQL server fails on a Windows 2016 server
• Fixed: Auth service has been reported to break in some cases

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and minor bugs.

ONTIME DESKTOP CLIENT

• Room missing from required when invited as "resource" instead of "to" through outlook/365/other
• Edit on event details show wrong user
• Extra dash is shown in date for Swedish date/time format
• Sorting error in private group add new (equipment get top position)

ONTIME ADMIN CLIENT

• 'Nameformat - bug if only 2 lines in settings are filled out

ONTIME ADMIN API

• 'Page not save' dialog box is not shown when delete 'Mark as My Personal' item from the list

BACK-END

• Add Header When Impersonating in Exc 2013/Office365 to support more worker threads improving scalability of the installation

INSTALL & UPGRADE

• Allow call of install script from another directory (explorer/run as admininistrator support)

IMPROVEMENTS

ONTIME ADMIN CLIENT

• Added support for Chrome as a client for admin

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and minor bugs.

ONTIME DESKTOP CLIENT

• Added more space for dropdowns when German or Italian is selected
• Fixed an issue where the fixed line phone number was used when selecting the mobile icon (HD IV02095)

ONTIME ADMIN CLIENT

• Admin fails to open, if Legends have an empty value in SQL database
• Not able to scroll to button in member list in Static groups

ONTIME ADMIN API

• Failure when adding more than seven entries in Static groups

BACK-END

• Error when AD groups starts with a hashtag (#)
• LDAP sync crashes if a person has hashtag(#) in Fullname
• Permission Sync fails if permisee has non-existing domain (HD IV02039)

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Introducing multiple configurable display lines for each person being displayed in views and on business cards
• Select all/none check box added
• Private groups can now be sorted manually by the user

ONTIME ADMIN CLIENT

• Ability to limit who can see certain groups (both static and dynamic groups)
• Support for new type of synchronisation termed  "My personal" events. These events will only be shown to the owner of the personal calendar
• Ability to sort Static groups has been added. This is configured in the admin setup
• You can now create multiple sets of default settings in order to support teams from multiple geografies
• The system administration can now choose for how long time the OnTime token shall stay alive on the user's desktop and mobile devices
• Option to configure the size of the sidebar. This is particularly relevant if long groups names are used
• Email line has been added to the person and his/her name. This can help you when selecting people from your organisation in your Event/invitation or when managing your personal groups
• Number of deployed and consumed licenses are now always displayed on the Dashboard and the Users page
• Expiration date displayed on the Dashboard if running on a trial license
• If Exchange does not deliver avater formats in 96x96 px as requested, we now log the problem
• Action bar and actions have been changed to ease the users overview and experience
• Warning message has been applied to all pages to ensure that the admin do not forget to save before leaving the page
• Preconfigured set of Legends
• Changed naming on some Actions to make them more understandable

BACK-END

• Support for ADFS SSO
• Introducing the URL forwarder to be able to configure what port you want to run on (example port: 80)
• Updated backend to Java 8 and SQL 2016
• Installation and upgrade process has been simplified with less steps
• Silent SQL installation of MS SQL Express 2016 has been added to simplify the installation process
• Authentication is default enabled during installation
• Added a member sync all

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and minor bugs.

ONTIME DESKTOP CLIENT

• OnTime now updates date/time if the event has been changed outside of OnTime without refresh
• Added a scrollbar to the person dropdown box
• Sorting of names in person dropdown box now returns expected result
• View is now refreshed prior to creating events in order to avoid conflicts
• Default colour applied to events if the default legend has been deleted in the Admin panel
• Now possible to Log Out even when using domain service
• Closing "About" does not close the application

ONTIME ADMIN CLIENT

• Language was returning English event if another language had been selected
• Categories disappeared on save of the configuration

BACK-END

• Memory leak in LDAP implementation resolved
• Scripts now supports if the Tomcat is not installed on the C: drive
• Fixed that user synchronisation failed because of timeout (usually because trace has been enabled)
• Solved missing invitees if the event did not have a correct "CreatorID"

BUG FIXES

ONTIME ADMIN CLIENT

• Fixed that language and date format in the default settings was not correctly tranfered to the users correctly

IMPORTANT: The URL for the Admin interface has been changed. It does not require any "/" in the end any more.

BUG FIXES

ONTIME DESKTOP CLIENT

• Fixed wrong Japanese date format
• Fixed refresh button did not work if the event had been deleted and the OnTime view not refreshed
• Fixed error if the "onetime token" has expired
• Fixed that February was missing in the calendar scroller
• Fixed wrong Japanese date format in notify message
• Fixed that a 1-day all day event was showing as 2 days in the event
• Removed support for Imperial Japanese
• Fixed legend error if subject was empty

ONTIME MOBILE CLIENT

• Fixed so OnTime Mobile now works if domain logon is enabled in the admin client
• Fixed wrong Chinese date format
• Fixed not being able to invite external participants
• Fixed missing local translation on Legends
• Fixed wrong login/logout logo
• Fixed missing support for Swedish language

ONTIME ADMIN CLIENT

• Fixed problem with Legends calculating wrong when using All selected and combined Categories with another parameter
• Fixed Equipment not translated to Japanese language
• Fixed Japanese is displayed wrong font
• Fixed LDAP Test Back button that did not work
• Fixed missing translation for several admin items

IMPORTANT: The URL for the Admin interface has been changed. It does not require any "/" in the end any more.

BUG FIXES

ONTIME ADMIN CLIENT

• Solved disabling a Static Group made all Groups invisible i the admin view but users could still see them in the desktop and mobile clients

BACK-END

• Solved lost user settings when upgrading. This only applies if OnTime is using Exchange as directory source.
• Solved lost Static and Private Groups when upgrading. This only applies if OnTime is using Exchange as directory source.
• Solved Disabled Static Groups lost their flag when upgrading. This only applies if OnTime is using Exchange as directory source.

IMPORTANT: The URL for the Admin interface has been changed. It does not require any "/" in the end any more.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• The new Meeting Assistant helps you in finding the right time for your meetings. It becomes active once you select multiple users. Some of the main features of the Meeting Assistant are:
  • To the right of the people selected you will see a new check box. This check box shows whether this user will be included in the free time search. If you deselect a user more meeting slots are likely to be available. Even if you deselect a person, that person will still be included in the invitation
  • A bar at the top of the view clearly indicates available slots in green, white indicates available but slot not long enough for the defined meeting length, red indicates that this slot is not available for all the users you included in the search for available meeting slots
• New Event details overview, delivering User information with your Access rights to this persons calendar, and Event details including attendees and rooms & equipment
• New Business Card with Person/Room/Equipment details including actions mail, call and create meetings
• Improved new avatars when using the "Exchange 2013 and newer" API
• Your access rights for peoples calendars. We have placed this information for you on both the persons business card and the event details. This way it is easier to see what you can do and cannot do on behalf of this user
• Support for Optional attendees
• Support for the Show As status: "Working Elsewhere" that was introduced in Exchange 2013 and later versions
• Now Author rights are supported to allow you to create and edit events on behalf of a colleague
• You no longer need to switch to edit mode to change date/time. Quick select menu appears when you drag an Event and ask you if you want to Update, Edit or Discard
• Added French and Italian languages to the existing language list of: English, German, Swedish, Danish and Japanese

ONTIME OUTLOOK ADDIN

• New and improved MSI package for easier installation & un-installation process
• Added French and Italian languages

ONTIME MOBILE CLIENT

Introducing the new Mobile solution that can help your mobile workers find and coordina with their colleagues. Essentional features are:

• A full overview of your own and your colleagues calendars
• Select people, rooms and resources - invite and book in one simple process
• Find rooms that are available now and book them
• Have all contact information gathered in one place
• Multi month date picker with scheduling load information
• Support for personal assistants - Book on behalf of
• Language support for English, German, French, Italian, Swedish, Danish, Japanese and Chinese (both traditional and simplified)

ONTIME ADMIN CLIENT

• Possible to set the width of the left sidebar to support long group and legend names
• Additional logging added to better trace and error handle synchronisation issues

API

• Front-end API refined to give better support for the user interfaces and 3rd party applications
• Support for scalable images resulting in more crisp avatars

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and minor bugs.

ONTIME DESKTOP CLIENT

• Solved drag to create of an event in the past which previously showed green instead of red
• Solved error when adding a room with incomplete or missing data

ONTIME ADMIN CLIENT

• Solved handling of many predefined Legends for the user UI

BACK-END

• Solved handling invalid/corrupt Events with missing LegacyFreeBusyStatus caused by 3rd party applications
• Solved now handling calendar permissions containing external contacts
• Solved photo and permission sync did not always run at 2 AM
• Solved deletion of Static Group which could potentially invalidate the database

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• New legend system to colourise and define different types of events. Now supports Categories, Show As and Subject
• New selection UI bringing the selected persons events more in focus
• Support for entering description on create and view description on view and edit
• Event on behalf of - Notification to organisor available
• More information on business card (mobile no. and office-location added)
• Added Event overview (text based) together with persons business card
• Time duration (eg 09:00 - 17:00) on views can now be set by the user individually on days/weeks/time off
• Keyboard support in Invitee list on Events
• Popup text added on icons to help the user to understand their meanings
• New languages added - italian and french

ONTIME ADMIN CLIENT

• New legend system to colorise and define different types of events. Now supports Categories, Show As and Subject
• Support for japanese as administration language
• Added confirmation/saved information on Save
• More information added to the license key area
• Added Exchange version to Server settings (to support description on events)
• Collumn Type removed in AD Group view
• Added version number in About
• Added Application ID's to the license key information box

BACK-END

• Queue system to support integration solutions
• Tomcat install - Open Admin prompt directly from IE
• OnTime MS Auth NT Service (un)install by right clicking on (un)install/(run as admin)

API

• Location has been re-introduced in the API
• Notification to 
• Support for text based body field

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and minor bugs.

ONTIME DESKTOP CLIENT

• Changed login procedure to support specific use cases in the Outlook add-in
• Wrong translation in Danish on Column height
• Missing fields focus on Members field in Private Groups
• Better error handling on User login (stop loop when no connection to server)
• Cancelled events/invitation are now changed to Show As "Free"
• Correted group handling of invitees in events
• Fixed focus on members field in private groups

FRONT-END API

• Fixed so SSO does not require user name and password because of missing trust
• Could not remove invitees on existing events
• Always send if isMeeting or attendees>0

ONTIME ADMIN CLIENT

• Version number missing in the admin client
• Cancel did not work in the License key

BACK-END

• LDAP does not return all members for some groups
• LDAP deadlock. The LDAP lookup blackbox did not seem to terminate requests when multiple LDAP queries with more than one attribute comparison was issued
• Backend could not resolve group names because of users with multiple email addresses
• Remove and log multiple emails from LDAP sync

BUG FIXES

ONTIME DESKTOP CLIENT

• Meetings would change to invitations when edited in OnTime. Subsequently the invitations could not be edited.
• Default settings for language and region were not added correctly for new users.
• The mail menu in the left menu was not working correctly

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• New add-in for MS Outlook
• Hide the subject (Private) if is not viewable in order to make the view more easy to overview
• Visual change on invitations to make it easier for the user to see the difference

ONTIME ADMIN CLIENT

• Override setting to always show Categories (colors) in the views even if you only have free/busy access
• Add support for HTTP proxy for outgoing API calls to EWS
• 'Enable LDAP' moved to the LDAP Server menu
• Https support - documentation added in the FAQ
• License information added including no of licenses and domain
• STOP buttons removed on Database Service in the Dashboard
• Dashboard improved now has autoupdate on status messages

BACK-END

• Using on premise Exchange 2016 Calendar Permissions can be controlled by using groups. Office 365 does not support this feature.
• Configuration now support AD groups
• New upgrade tool to make upgrading easier
• Support for loadbalancer og Proxy
• Tools to support upgrade from version 1.1.x/1.2.x to 1.3.x

API

• New API to enhance development with other OnTime interfaces and other external business solutions
• User Lookup by email address

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and minor bugs.

ONTIME DESKTOP CLIENT

• Problem with long email addresses in login (above 37 characters)
• Fixed sizing and scrolling issue in the Group sidebar
• Removed limit on number of Groups being displayed in the Group sidebar panel
• Change in date interval (on arrows top left) corrected
• All-day events now show correct duration
• "Show as" - naming: Out of Office changed to Away to align with Outlook naming

BACK-END

• Fixed reloading after changing language
• EWS User Sync Invalid name resolution
• www-form-url-encoided gets translated to an invalid space char and therefore caurse the user not to be able to login
• Fetching correct directory groups now fixed
• User with remote mailbox does not stop sync
• Permissions now updates on change
• Support for special characters in name resolution

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Updated date picker for better display of selected date range

ONTIME ADMIN CLIENT

• Allow configuration of the new support for Microsoft Active Directory and reordered administration UI for better consistency
• Added support for defining dynamic groups based on the user information available in OnTime including the distinguished name if user information is now pulled from Microsoft Active Directory

BACK-END

• Support for using Microsoft Active Directory as a source for users and groups instead of Microsoft Exchange or Office 365. In addition to improved performance it allows customers to leverage their existing investment in defining data and groups in Microsoft Active Directory
• Added support for defining dynamic groups based on the user information available in OnTime including the distinguished name if user information is now pulled from Microsoft Active Directory
• New upgrade tool to make upgrading easier

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed a number of minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed reloading after changing language
• Fixed navigation of hierarchical groups when using group separator form administration UI
• In certain situations the day count would be off when creating all-day appointments
• Fix missing translations for Japanese
• Fix timer for double-click on calendar entries BACK-END

BACK-END

• Fixed reloading after changing language