IMPROVEMENTS

ONTIME DESKTOP CLIENT

• A small timer to the right of the search box now shows time since last refresh of the Desktop UI.
• In addition to responding Accept, Decline to an invitation it is now possible to tentatively accept.
• Microsoft Internet Explorer 11 (IE11) is no longer supported.
• The description for how to upload the OnTime Add-Ins has been updated. Please check the installation manual.
• The branding system, which allows organisations to use a custom top bar colour, logo and links in the top bar is  configurable both on a global level and from the default settings. Even if branding has been configured on a global level it is possible to override in the default settings.
  
  

MS TEAMS INTEGRATION

• Microsoft Internet Explorer 11 (IE11) is no longer supported.
• The description for how to upload the OnTime Add-Ins has been updated. Please check the installation manual.
• The branding system, which allows organisations to use a custom top bar colour, logo and links in the top bar is  configurable both on a global level and from the default settings. Even if branding has been configured on a global level it is possible to override in the default settings.
• If branding is not used, then the top bar will be purple when OnTime is called from the Teams-rail.
  
  

ONTIME VISITOR

• Visitors are now deleted if the meeting has not started yet, and the visitors have not checked-in yet.
• Microsoft Internet Explorer 11 (IE11) is no longer supported.

ONTIME CATERING

• Microsoft Internet Explorer 11 (IE11) is no longer supported.

ONTIME ADMIN CLIENT

• Added option to synchronise events for selected users from the Users view instead of having to run a complete synchronisation for all users. This could for example be used after a change of permissions.
• Controlling the setting for "Notify Organizer" when working on behalf of someone else has been made much more granular. From the default settings it is now possible to select between: "Default On", "Default Off", "Always On", Always Off".
• The number of available user licenses is now updated in the upper right corner when the when the Directory sync is done instead of having to reload the admin application.
• Microsoft Internet Explorer 11 (IE11) is no longer supported.

ONTIME BACKEND

• Implemented ADFS login for Outlook Add-In
• Implemented support for handling Autoreply when users have different upn and mail addresses.
• Orders created in Catering Manager can now be viewed but not edited from user interface in the desktop.
• The logging for situations where users have different upn and e-mail address is now grouped in a block at the end of the logging sequence. OnTime does support this scenario, but it is not recommended. 
• Upgraded to Apache Tomcat Version 9.0.73.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where the availability colour indicator in the meeting planner disappeared after selecting the week planner.
• Fixed and issue where the e-mail address was missing on visitor contacts in search results.
• When dragging to create a meeting the entry would show in green even if there was a collision. This was a regression introduced in 5.3.0.

ONTIME ADMIN CLIENT

• Changed the data type for "Floor" to integer as other data types would result in an error if requested by the OnTime API for 3rd party applications.

ONTIME BACKEND

• Fixed an edge case issue in the synchronisation process which would show up in the log as "getUpnsInSyncError".
• Fixed an error that prevented OnTime from running user synchronisation if the SQL db was named differently from the standard suggested name. This issue fixed a regression introduced in 5.2.1.
• Fixed an issue where the subscription would not automatically restart if the connection had been down for a long time.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Added new reminder intervals for 0, 5 and 10 minutes to the reminder list

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Added new reminder intervals for 0, 5 and 10 minutes to the reminder list

ONTIME BACKEND

• Fixed an edge case issue with use of aA in an email address. The combination of these letters would result in the backend not being able to select the user from the database.
• The backend API for the call ../Event/Create for not set ShowAs will create an appointment with Busy status to support legacy use of the OnTime 3rd party API.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Added new scheduler. The new scheduler helps users when they create new events and when they respond to invitations from other users.
  
  
  
  
• Added Drag & Dop of invitees between required and optional.
• Added calendar drill down for the chairperson of a poll to make it easier to make the final decision of time slot.
• Added new copy event to new event with and without description from an existing event.
• Double clicking on a username in the single user view panel now opens the business card for the user.
• New option which allows an administrator to include a start date in a custom URL like https://ontime.example.com/ontimegcms/desktop?viewstart="2022-10-31"
• Removed the option to only synchronise basic event details. Now all available details will always be synchronised.
• The all new "Weekly Planner" allows anyone to get a helicopter view of fellow team members most important agenda details for any given week.
  
  
  
  
• The invitee response area has been redesigned to better provide an overview of the responses from the invitees.
  
  
  
  
• When creating, reading or rescheduling new thumbs up / down with colour codes for required / optional invitees makes it visually clearer who at the time is available. 

MS TEAMS INTEGRATION

• Added technical improvements to the ADFS login process.
• Upgraded the OnTime Teams app to version 1.13. This version enables the Teams app support in Outlook and Microsoft 365.

ONTIME MOBILE

• Added option to show working hours in the calendar view.
• The divider between multiple days has been made easier to visible in the calendar view.
• Added MS TEAMS Chat and Call buttons to the business card.

ONTIME VISITOR

• Searching in the view for guests will now allow searches / filters which use combination of words such as Jim from Microsoft "Jim Microsoft"

ONTIME CATERING

• Added multi select in the delivery view to allow for printing multiple Catering Delivery List in one work process.
• Added multi select in the delivery view to allow for printing multiple Pick Lists in one work process

ONTIME ADMIN CLIENT

•  Added action which allows the administrator to manage field values(capacity-floor-building) on multiple rooms/resources. The value will only be added if not already added from values in the Active Directory.
• Added admin configuration for disabling Permission sync with EWS. When the EWS permissions are disabled OnTime will rely exclusively on OnTime roles for permissions.
• Added Export statistics for download as CSV file for all members of the OnTime Calendar. Data currently includes: Name, E-mail, UserID, Average Queue Time, Average Sync Time, Last Queue Time, Last Sync Time, Max Queue Time, sMax Sync
• Added functionality to resolve number of users a Domain configuration will result in.
• Added functionality to resolve which users are in a selected directory group.
• Added Hover Help (?) info on Roles.
• Added improved check of API permissions when using Client Credentials
• Added more space between include and exclude on the roles page
• Added option to sort users by login time or last time events were synchronised from the members list
• Added scroll bar to GLOBAL Settings\Frontend\Business card
• Added Sensitivity to Legend configuration (same as under mark personal section)
• Added timeout setting for tokens generated using Mail authentication.
• Added "Author" to the roles list. An author can act as an editor on all entries created by the author.
• Configuration of authentication services are now in the frontend settings instead of the backend.
• Removed the option to only synchronise basic event details. Now all available details will always be synchronised.
• The number of users in a directory group is now shown in the directory group view.
• The subscription will now be displayed in red if the connections is down.
• Until now the name format has not only shown the values relevant for each of three types People, Rooms and Equipment. This has now been aligned.
  
  Please note:
  From January 1, 2023 Microsoft has disabled basic authentication access for Exchange Web Services (EWS). Aligned with this OnTime Domains that are configured for the "Legacy Method(Basic)" has stopped working. Please select the Modern Method instead.

ONTIME BACKEND

• Add Sensitivity to Legend configuration (same as under mark personal section)
• Added a much more detailed logging for the permission sync if the EXTENDED logging is enabled.
• Added admin configuration for disabling Permission sync with EWS. When the EWS permissions are disabled OnTime will rely exclusively on OnTime roles for permissions.
• Added technical improvements to the ADFS login process.
• Added timeout setting for tokens generated using Mail authentication.
• Added "Author" to the roles list. An author can act as an editor on all entries created by the author.
• Issues with photo synchronisation can occur for many reasons and have often cluttered the log files and made actual problem hard to find. Photo sync issues now have a separate log file.
• Re-read the license grant and number of users when restarting the application instead of having to restart the Tomcat
• Tomcat upgraded to version 9.0.70. 

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Automated reply now also works correctly for Exchange on-premises domains.
• Contacts created from the Visitor module were missing in Pollarity name searches.
• Fixed a html attachment error. It was possible to click while an upload of an attachment was still in progress.
• Fixed an issue where display names were not correctly added to a poll if the contacts had been selected "My contacts".
• Fixed an issue where events created on behalf of by someone else could not be edited. This could happen if the actual creator was no longer part of OnTime.
• Fixed an issue where if start in specific group was selected, this group was not used in Teams
• Fixed issues with the hover on private events in other people's calendars.
• Fixed a regression error which resulted in that it was not possible to delete catering orders. 

ONTIME MOBILE

• Fixed an issue where if the approver of an Out of Office request was in a different time zone from the requester, the date would be wrong. 
• Fixed an error where it was not possible to view OoO request from the OnTime Mobile Client.

ONTIME VISITOR

• Fixed issues for situations where the burger menu was not responding.
• Fixed an issue where custom field names only allowed Latin characters.

ONTIME ADMIN CLIENT

• Fixed an issue where a test for missing parameters under Client Credentials was missing.
• Improved the error message if the proxy is down when testing connection.
• Test database connection now works correctly for SQL Server with custom configuration.

ONTIME BACKEND

• Fixed an issue where display names were incorrect when using "Add Voters"
• Fixed selected edge cases in the synchronisation process.
• Pollarity name search now shows correct results from the Exchange Directory both on-premises and from the Exchange Online directory
• Subscription Status now only shows green if all domains are running correctly.
• To fix an error on Permission sync, paging has been added for groups that includes more than 100 users
• When searching for mail addresses in Pollarity Search now show Private Contacts correctly. 

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Double click on notices from the viewer now correctly brings up the new invitation response page introduced in 5.2.0.
• Reminder was missing on the new invitation response page introduced in 5.2.0.
• The day view in the new invitation page was not showing conflicts correctly.

ONTIME ADMIN

• Japanese texts on roles page were overlaying the Add/Remove button
• When working with "Mark as my personal" the sensitivity setting for "Private" was not visible in the settings upon reopening

ONTIME BACKEND

• Fixed an error that could happen when fetching Extension Attributes for users who had been removed from the AD. The error resulted in that the synchronization stopped, so members and groups were not updated

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• The meeting invitation response dialog has received a major overhaul and a detail viewer has been added.
  
  
  
  
• The "My Orders" section is now also available in the single person focused view.
• The Hover box for calendar entries now shows up to 255 chars.
• We have improved support for working with Resources across Rooms, Combined Rooms, and Equipment in several ways.
  • For all types of Resources, OnTime will get as much information as possible from either the on-prem or the online AD. 
  • If a value cannot be fetched from the on-premises or the online AD, OnTime will allow the administrator to add it in from the OnTime admin client.
  • If a value subsequently is configured in the on-premises or the online AD this value will replace the value which was manually configured.
  • For Rooms OnTime supports Room Name, Location, Building, Floor, Capacity, and features (Video, Audio, Display, wheelchair accessible and tags).
  • For Combined Rooms OnTime supports Combined Room Name, Location, Building, Floor, Capacity, and features (Video, Audio, Display, wheelchair accessible and tags).
  • For Shared Desks OnTime supports Name, Location, Building, Floor, Capacity, and features (Video, Audio, Display, wheelchair accessible and tags).
  • For Equipment OnTime supports Name, Location, Building, Floor, Capacity, and features (Video, Audio, Display, wheelchair accessible and tags)
    
    

Most values below have been synchronised with the on-prem or the online AD but the Tags and the Video Device Name can now be added manually by the OnTime admin.

• Support for setting Automated Replies
  Microsoft 365 users can set up automatic replies for when they are out-of-office or unavailable to respond to email. With the feature OnTime now introduces users can configure this on behalf of others if they have been granted the new OnTime role ""Set automated replies on". Like all other roles this is configured from the OnTime admin client.

When the automated replies option has been enabled this is visible on the Business Card as shown below.

• Support for Skype for Business has been removed.

ONTIME POLLARITY

• Added number of attendees to external mobile interface.

ONTIME VISITOR

• Improved the registration process of new visitors so they are saved to the database instead of just stored temporarily during the registration process. 
• Search now supports searching by company as well as name.
• Added option to create additional fields that will only be visible in the Visitor Manager.
• Added selection dates to all views
• Added settings for number of days to load initially. This is configurable per location.

ONTIME CATERING

• A mail is now sent to the organizer of a meeting when the Canteen creates an order.

ONTIME BACKEND

• Made log files easier to read and added more status information, the information now includes information about system being out of licenses.
• Upgraded Tomcat to 9.0.59

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where TEAMS Chat and Meet Now buttons were not dimmed when no user had been selected.
• Fixed an edge situation where the user would be asked to save instead of Accept/Decline when responding to an invitation.
• If a shared group has been deleted, it is now correctly removed from shared groups without having to reload the client.
• Shared groups are now marked as favourite groups when created.
• Fixed an issue where Wheelchair Accessible was not respected in searches for rooms.

ONTIME POLLARITY

• Fixed an issue where it was not possible to scroll in the stream of the mobile external interface.

ONTIME BACKEND

• For ADFS login where the OnTime token has expired, the old token is now removed before new login.

BUG FIXES

ONTIME  VISITOR

• Added selection dates to all views to make loading operations much faster.

ONTIME BACKEND

• Fixed an issue where permission sync for groups with uppercase letters in email would fail.
• Fixed an issue with group expansion for permission sync when using the client / credentials authentication method.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• The design of the business card has been aligned across all modules of the solution. The new design includes the following improvements:
  • MS TEAMS actions are now grouped on the left of the vertical line.
  • Business card administration under front-end settings in the admin client
  • You can now use extended attributes from M365 (Not with LDAP)
    
• Now possible to control whether Teams meeting should always be on from the settings.
• Add mail info to order/save calls for auto approve
• Collapse view - last saved setting. Teams should be individual for desktop
• Create Order without meeting
• Option to disregard working hours in poll search button. This allows globally working customers to see more available options. 
• New Search User in top bar
• In version 4.0 we added the List View feature which allows users to search lists based on different criteria. We are now adding "Preset Searches". This allows users to save useful sets of predefined searches.
• The width of the left panel can now be saved on a per view basis.

ONTIME MS TEAMS DESKTOP

• OnTime can now be added to the top-level left navigation rail as seen above. Using this configuration does not preselect users from a specific MS TEAM.
• All Improvements mentioned under Desktop above.

ONTIME POLLARITY

• Option to disregard working hours in poll search button. This allows globally working customers to see more available options. 
• Added option to Create and maintain personal groups from the mobile interface.
• When creating a new poll existing Pollarity contacts shows the display name.

ONTIME WEB MOBILE

• The layout and user friendliness of the OnTime Mobile has received a major overhaul in version 5.1.
• A menu has been added in the button to make it much easier to switch between the different modes:
  • Home
  • Polls
  • New (+). Events, polls, mails, and Shared Desk bookings
  • Out of Office
  • Search
• The date and time picker has been modernised and made easier to use from a touch device.
• The design now better supports the never iPhone / iPads with more space in the bottom of the screen.
• A select icon has been added to supplement using long press when selecting people, rooms, and resources.
• "Help" has been added to the Main Menu which will launch OnTime Mobile YouTube videos.
• Show all "attached" user images when click avatar in Business Card.
• Show user access on Business card.
• The Main Menu items "About" & "Logout" has been moved into the Settings page.
• Added option to Create and maintain personal groups from the mobile interface.
• When creating a new poll existing Pollarity contacts shows the display name.
• Show all "attached" user images when clicking the avatar in Business Card

The meeting polls add-on OnTime Pollarity is now a full citizen in the mobile client. This allows the user to create and maintain polls when you are on the go.

ONTIME CATERING

• When a catering order is added the user now receives a mail confirmation.
• Added option to create/edit catering orders that are not linked to a meeting.

ONTIME VISITOR

• The preview visitor design has been overhauled.
• A Status dropdown has been added to the All Visitors view.
• Added meeting subject to visitor details.
• Modernised design for the business card as described above under Destop.
• Changed sort order in the Checked-out view.
• An export all view has been added.

ONTIME ADMIN UI

• Added business card administration under front-end settings in the admin client.
• Now possible to control whether Teams meeting should always be on from the default settings.
• Business card configuration has been added to under front-end settings.
• Field mapping has been added in domain settings. This means e.g., that an administrator can map the "Office Location" to "ExtensionAttribute2"
• Information about source domain for groups in a static group.
• Reorganised left panel items. Configurations starts from the top and moves downwards.
• Show popup where user can select list and decimal separator when exporting usage statistics.
• The time displayed for last sync now represents last successful sync and not last attempted sync.
• You can now use extended attributes from M365 (Not with LDAP)

ONTIME BACKEND

• The value for manager has been added when user information is synchronised using LDAP.
• Tomcat upgraded to version 9.0.58.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Invitees are now sorted correctly in invitee lists.
• Fixed an issue where the count of visitors would not be correct when an. event was copied. 
• Fixed an issue where if a reminder is set to a value in Outlook, which is not available from OnTime, saving would fail.
• Fixed an issue where internal Pollarity users would be directed to the external voting page instead of the OnTime desktop for voting.
• Fixed an issue where not all users were not shown in the view after clearing a selection.
• Fixed an issue with bulk registering of visitors and this now also supports support for MAC.
• Fixed an issue where Out of Office events were not displayed in the OoO view if the selection was based on the content of the subject field.

ONTIME POLLARITY

• Fixed an issue where internal Pollarity users would be directed to the external voting page instead of the OnTime desktop for voting.
• Fixed an issue where the poll owner would receive a reminder for meetings where invitations had already been sent out. 

ONTIME MOBILE

• Fixed an issue where the action for create a new poll was visible even though the installation did not have Pollarity licensed. 

ONTIME FOR CATERING

• Fixed an issue where it was not possible to switch between canteens on the mobile Catering Manager
• Added sum to order confirmation mail 

ONTIME VISITOR

• Fixed an issue with bulk registering of visitors and this now also supports support for MAC.

ONTIME ADMIN UI

• Fixed an issue for dynamic groups where changes in the scope of Directory were not saved after the initial save.
• Fixed an error that would occur when running the Resolve action for a Linked AD Group.
• Fixed an issue where the domain source was not visible on directory groups in the roles area.
• Fixed an issue where the "Show Statistics" action under users would fail.

ONTIME BACKEND

• Fixed an issue for dynamic groups where changes in the scope of Directory were not saved after the initial save.
• Fixed an issue where Out Of Office events were not displayed in the OoO view if the selection was based on the content of the subject field.
• Fixed an issue which would not do a proper construction of the login URL if Custom method was selected.
• For Client Credentials (OAuth - Client Credentials domain) flow we fixed an issue for Permission Synchronisation. It could fail on check isPublicGroup and after the first error it skips processing all other users that are were not processed.
  
  
In the logs it produces a message: "ExchangeImpersonation SOAP header must be present for this type of OAuth token."

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• When changing the width of the person column it is now saved for future sessions.
• When selecting invitees, it is no longer possible to select the same invitee multiple times from different search sources.

ONTIME CATERING

• Added new and improved "Warning Messages" for the person(s) selected as recipient. These messages are sent for catering orders created / changed / deleted within the time frame specified. 
  
  
  
  
• Added a warning if an organiser removes a required room from an invitation.

BUG FIXES

ONTIME DESKTOP CLIENT

• Fixed an issue where a catering order was not cancelled, when a meeting had been moved in Outlook.
• Fixed an issue where it was not possible to move entries between organisers in a multi-tenant environment.
• When selecting multiple multi-level public / shared groups they would not be correctly grouped under private groups until the client was reloaded.

ONTIME CATERING

• Fixed an issue where a catering order was not cancelled, when a meeting had been moved in Outlook.
• Fixed a print error for catering pick lists.
• Fixed an issue where even after removing serving locations from a canteen, it was still possible to select them for menu items.

IMPROVEMENTS

This version patches the vulnerability mentioned below. Unlike the Log4j vulnerabilities fixed in 5.0.0, 5.0.2 and 5.0.3 upgrades which had severities of high or critical, this vulnerability has been assigned a severity of moderate severity. We still suggest that you upgrade at your earliest convenience. 

Important: Security Vulnerability CVE-2021-44832

Summary: Apache Log4j2 vulnerable to RCE via JDBC Appender when attacker controls configuration.

Details

Apache Log4j2 versions 2.0-beta7 through 2.17.0 (excluding security fix releases 2.3.2 and 2.12.4) are vulnerable to a remote code execution (RCE) attack where an attacker with permission to modify the logging configuration file can construct a malicious configuration using a JDBC Appender with a data source referencing a JNDI URI which can execute remote code. This issue is fixed by limiting JNDI data source names to the java protocol in Log4j2 versions 2.17.1, 2.12.4, and 2.3.2.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Removed ";" in email list, when selecting multiple and sending mail from viewer for better integration with Outlook Web Access 

ONTIME ADMIN CLIENT

•  Added "no sorting" next to categories in default settings, to show categories in added order in desktop.

BUG FIXES

ONTIME ADMIN CLIENT

• Fixed a situation where it was not possible to save application settings when choosing client credentials.

FLASH NEWS - LOG4J VULNERABILITY UPDATED - NOW WITH 2.17.0

• Log4j Vulnerability - Urgent upgrade of OnTime Strongly Recommended

  Apache Log4j2 versions 2.0-alpha1 through 2.16.0 did not protect from uncontrolled recursion from self-referential lookups. When the logging configuration uses a non-default Pattern Layout with a Context Lookup (for example, $${ctx:loginId}), attackers with control over Thread Context Map (MDC) input data can craft malicious input data that contains a recursive lookup, resulting in a StackOverflowError that will terminate the process. This is also known as a DOS (Denial of Service) attack.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Added new favorite marking for public and shared groups. Whenever a public or shared group has the star to the right of the name checked, the group becomes part of the users private groups.

BUG FIXES

ONTIME DESKTOP CLIENT

• Fixed an issue where private groups that had been deleted were visible until a reload of the browser window.

• Fixed an issue where dragging entries in the single person view was not active in 5.x.

• Fixed an issue where users would always start in the single person view after an upgrade of OnTime.

ONTIME ADMIN CLIENT

• Fixed an issue where the Impersonation user was not saved for new domain configurations.

FLASH NEWS - LOG4J VULNERABILITY UPDATED FIX

• Log4j Vulnerability - Urgent upgrade of OnTime Strongly Recommended

  It was found that the fix to address CVE-2021-44228 in Apache Log4j 2.15.0 which we released with OnTime for Microsoft version 5.0.0 / 5.0.1 was incomplete in certain non-default configurations. We are immediately responding to this new information and have upgraded Log4j to 2.16.0. in OnTime for Microsoft version 5.0.2.

BUG FIXES

ONTIME DESKTOP CLIENT

• "Show As" free did not display with inverted colours in the view as in previous versions.

FLASH NEWS - LOG4J VULNERABILITY FIXED

• Apache Log4j is a Java-based logging utility originally written by Ceki Gülcü. It is part of the Apache Logging Services, a project of the Apache Software Foundation. This module is actively used by the logging function of OnTime Group Calendar. A vulnerability has been identified in this module. New versions of the Log4j have just been released and we have now implemented version 2.15.0 in OnTime for Microsoft version 5.0 to remove this threat. 

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Add Feature Search to Room Search (accessibility/audio/display/video)
• Shortened action labels to allow more space when not maximised.
• NEW FEATURE - Added entirely new Out Of Office management as described below.

ONTIME WEB MOBILE

• NEW FEATURE - Added entirely new Out Of Office management as described below.
• Find Room redesigned and now includes ability to select based Location, Building and Floor.
• Startup group can now be selected from the the list of personal groups (like in the Desktop)

ONTIME CATERING

• Deleted locations are no longer available for selection from the location list.

ONTIME ADMIN UI

• A new Out of Office tab has been added to the default settings.
• Added new option to define scope for dynamic groups by specifiyng the directory groups that should form the basis.
• OnTime now supports two authentication methods for OAuth in Office 365: 1. OAuth – Client Credentials 2. Oauth – Impersonation User The Client Credentials method is new in this version of OnTime. If you connect to MS Exchange Online, Microsoft Office 365 Microsoft recommends OAuth – Client Credentials, authentication which supports multifactor authentication.
• The name of the manager from AD is now synchronised and visible on the user page.
• To help organisations increase adoption of OnTime OnTime is now showing the last time a user logged in. Further an export has been added which also includes city, country, state, department, location. This list can now be exported by request to a csv file.

ONTIME BACKEND

• Added a more resilient approach for potential timing issues with on-prem ADFS certificate synchronisation
• Improved time zone support especially for all day events. The users defined time zone for work hours is now used when creating or editing entries. If this not configured the OnTime server time zone will be used.
• The manager from AD is now synchronised and visible on the user page.
• Upgraded Tomcat to version 9.0.55.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• External users are not added in the Catering order count
• Fixed an issue where delegated author rights were not working correctly.
• Fixed an issue where it was not possible to paste an email address into the list of required or optional invitees for a meeting.

ONTIME FOR CATERING

• Fixed formating issues in the catering prints.
• It is no longer possible to delete a menu item if it is in use. The user will now be presented with a message that says "The menu item is associated with an order in the system and can therefore not be deleted."
• It is now possible to remove/delete a canteen.    

ONTIME BACKEND

• The OnTime login token now uses local storage instead of cookies as required by Microsoft.

Introducing OnTime Out of Office - Part of the Core license for OnTime

The Out of Office feature allows users to request and have selected types of Out of Office time approved by a selected manager. Manager can be based on manager defined in Microsoft Active Directory.

The interface for the user making a request
 

The interface for the approver responding to the request

The interface for the approver responding to the request 

Allows an approver to see compare with other users calendars when approving. 

IMPROVEMENTS

ONTIME CATERING

• It is now possible to take an order with status "Cancel Pending" and change the status to New or Approved for any number of reasons.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where serving locations that had been deleted would still show up as selectable.

ONTIME MOBILE

• Fixed an issue after upgrade to iOS 15 where pages would not transition and would seem to be blank or unresponsive. 
• Fixed an issue on iOS where users would experience a denied viewport zoom when double-click on Input icons.

ONTIME CATERING

• Fixed an issue where serving locations that had been deleted would still show up as selectable.

 IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Added new frontend setting "Hide subjects for invitations until responded". If this setting is on subjects will only be visible on invitations for the recipient and others with editor access for this user's calendar.
• Fixed that a poll was not Archived after a meeting had been invited to as a completion of the polling process. 

ONTIME POLLARITY

• Fixed that a poll was not Archived after a meeting had been invited to as a completion of the polling process. 

ONTIME CATERING

• CSV Export changed to have all data on all line to make integration with other systems easier.

ONTIME ADMIN CLIENT

• Added new frontend setting "Hide subjects for invitations until responded". If this setting is on subjects will only be visible on invitations for the recipient and others with editor access for this user's calendar. 

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue where it was not possible to edit Room with Author rights.

ONTIME MOBILE

• Fixed an issue where the background colour of invitations and entries marked as free were indistinguishable.

ONTIME ADMIN CLIENT

• Fixed an issue where disabling TEAMS settings for on-pre domains was not respected when saving.
• Fixed an issue where static groups were not sorted alphabetically in the list of groups.

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Added option to upload and present multiple images for a Person / Room / Equipment or a Shared Desk.
• Added "Chat" button to initiate a chat directly from the OnTime UI both with single and multiple persons selected.
• Added "Meet Now" button to the action bar to allow users to create instant Teams Meetings both with single and multiple persons selected.
• Polls now show an update notification if there are updates to a poll the user is a member of. The actual update will be in the Stream area. The Notification will be visible by number in the icon bar to the left and by a red dot in the list of polls. 

ONTIME FOR MS TEAMS

• Added "Chat" button to initiate a chat directly from the OnTime UI both with single and multiple persons selected.
• Added "Meet Now" button to the action bar to allow users to create instant Teams Meetings both with single and multiple persons selected.

ONTIME POLLARITY

• Polls now show an update notification if there are updates to a poll the user is a member of. The actual update will be in the Stream area. The Notification will be visible by number in the icon bar to the left and by a red dot in the list of polls 

ONTIME WEB MOBILE

• Building, floor and capacity has been added as search parameters for selecting room when creating an invitation.
• Added images for rooms on business cards

ONTIME CATERING

• If Integrated Security is not being used, username and password are moved from module property files to use bootstrap property file instead

ONTIME VISITOR

• Significantly improved the speed at which list of visitors are presented.

ONTIME ADMIN UI

• Added option to upload and present multiple images for a Person / Room / Equipment or a Shared Desk.
• It is now possible both from a front-end and configuration perspective to combine using TEAMS and having the Exchange mail on on-premises servers.
• Added option to track number of unique users per month. This will help the organisation track the adoption of OnTime. 
  
  

ONTIME BACKEND

• Tomcat upgraded to version 9.0.50 as continued improvement

SHARED DESKS

• Please check out the presentation below.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Fixed an issue for Japanese region where Day / month were transposed for all day event printing.     

ONTIME BACKEND

• Fixed an issue for Japanese region where Day / month were transposed for all day event printing.
• Fixed an issue where a red dot that indicates that a specific poll has been updated was missing
• Fixed an issue where the subscription service could not recover from initial domain configuration issue without restart.

Introducing OnTime Shared Desks

The fully integrated support for Shared Desks is our way to ensure that employees have an available workplace on the days that they want to go to the office. With OnTime, employees can book workplaces on their preferred days and keep an overview of when and at which desks co-workers are working.

The Shared Desks can be booked directly from both Teams and Mobile in addition to your OnTime Desktop client. Simply search or sort by location, building and floor to find your preferred desk and book it!

View Workspace Availability

Find your colleagues in a Shared Desk environment. Get a complete overview of your workspace from the Group Calendar and see which desks are booked when and by whom. Easily locate colleagues and co-workers in the view and book desks for easier team collaboration. Avoid overcrowding, optimize office usage, and lower utility costs with OnTime Shared Desks now!

The new support for Shared Desks is included in the core license and only requires a core license for each shared desk.

Read more about the many advantages of the Shared Desks feature available now: Read more here

IMPROVEMENTS

ONTIME DESKTOP CLIENT

• Searching for people / rooms resources to invite for meetings or include in a poll has received several improvements.
  
  Except for the OnTime Calendar Users the OnTime administrator can configure whether the other directory sources should be available to the user. Number of search results per search source can also be defined. Searching by email address as an alternative to the name is now also supported. If they are available and the users does not want to use these additional sources, they can be deselected from the UI of Desktop client. 

• Meeting invites that have not been responded to, by default no longer displays detailed info such as e.g. (subject, location) to other users. The exception is if the user has editor access to the invitee's calendar.
• Top Panel: Added view settings on panel instead of in the in the drop-down menu.
• Building, floor and capacity has been added to the name format. This can then be used in both the views and on the business card as shown below

• Added extension attributes to the options for name formats
• New settings allow invitations for rooms that are reported busy / having conflicts to be sent anyway.
• Reminders can now be configured both when creating an entry and when responding to an invitation.
• It is now possible to search for users by values in extended attributes Search. This is limited to searches in the "All" category.
• Added new Calendar shortcut above the business card to quickly navigate to the user's calendar.

• OnTime now shows "Created by" information when the user hovers over a calendar entry for persons, rooms and equipment.
• Combined Rooms. Combined Rooms are logical entities that allow the user to search for the availability of a predefined set of rooms as shown below.

ONTIME POLLARITY

• Polls now show an update notification if there are updates to a poll the user is a member of. The actual update will be in the Stream area. The Notification will be visible by number in the icon bar to the left and by a red dot in the list of polls
• In the STREAM of a Pollarity Poll, it is now possible to click on the system generated messages to see more details.
• Name search ability like the one mentioned in the Desktop section has been added.
• Fixed an issue where it was not possible to accurately notify non-responders after a new time slot had been added to a poll.
• Pollarity contacts are now managed per individual user whereas before they were shared.

ONTIME WEB MOBILE

• A MS Teams online meeting can now be added when creating a new meeting.
• Alternate view sort also known as "Sort by Type" is now fully implemented.
• Resources are now sorted correctly by name.
• Rooms are now sorted correctly by name.
• Added option to select multiple people from a view and initiate an email based on the selection.

ONTIME CATERING

• This new version includes several improvements based on feedback from customers. The OnTime Catering module is the organisation's one-stop shop for managing catering within the organisation. The Catering module facilitates the entire process, from request to invoice. You can read much about the Catering module here. Please do not hesitate to contact sales for more information. If you want to get a short YouTube video presentation please look here https://youtu.be/ua9QVl5_Nis

ONTIME CATERING - MOBILE (Preview - Soon to release)

• On popular request we have added a new dedicated mobile interface to the OnTime Catering solution. The mobile interface and its functionality are targeted at the staff responsible for the actual delivery of catering in the different serving location. Please reach out for more information about this new functionality.

ONTIME VISITOR

• Added "Created" and time badges were Printed to the history information for each visitor
• When checking in or checking out visitors the system now shows both expected and actual Arrival and Departure time as appropriate.
• An option to update a visitor as a "No Show" has been added to remove visitors without ever checking them in.
• Bulk registration was not handled correctly when using Last name / First name versus First name / Last name format
• Added a search filter to the views

ONTIME ADMIN UI

• To assist OnTime administrators in understanding and managing user permissions we have added a new panel. 

• Building, floor and capacity has been added to the name format.
• Added capacity, floor and building to the alternative sorting list in default settings.
• Added extension attributes to the options for name formats.
• Form Based authentication is now default value for new installations
• Combined Rooms. Combined Rooms are logical entities that allow the user to search for the availability of a predefined set of rooms as shown below.

ONTIME BACKEND

• Updated Tomcat to version 8.5.66 

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• The Startup setting "Last selected group" was not returning the correct group during initial load of the browser.
• Fixed issues with the URL´s to open with a set of pre-selected users or a pre-selected group as in these examples https://otms.contoso.com/ontimegcms/desktop?users=["This email address is being protected from spambots. You need JavaScript enabled to view it.","This email address is being protected from spambots. You need JavaScript enabled to view it."] or https://otms.contoso.com/ontimegcms/desktop?group=“TEAM NMN” 
• Fixed an issue where the host was not marked as having accepted the meeting if the meeting was created by somebody else.
• Fixed an issue where the override option "Show Legend Colors" was not being honoured.

ONTIME POLLARITY

• Fixed an issue where it was not possible to accurately notify non responders after a new time slot had been added to a poll.

ONTIME VISITOR

• Fixed an issue where AM / PM were not included in the display of time in the views.

ONTIME ADMIN

• User Default Settings. Improved the UI experience and fixed some logical issues when configuring "Sort by Type". 

IMPROVEMENTS

 ONTIME BACKEND

• Due to an unexpected change in the Graph API organisations with many rooms were no longer able to synchronize their rooms with OnTime. We have changed our method to work around the effects of this change. 

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• The ACS service was created to allow for ADFS logon authentication for web users, SSO – Single sign-On. To improve this functionality, we have removed the Windows C++ based ACS service and moved this to our main Java based solution for easier integration into Microsoft Azure.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME POLLARITY

• Fixed an issue where selected region / date format was not respected in the external voting interface for Pollarity.
• Fixed an issue where the mobile voting interface did not size correctly.

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• In the views the organizer is now included in the information provided when you hover over an entry.

BACKEND

• LS1.0 and TLS1.1has now been disabled on the Tomcat server by default.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP

• Fixed an issue where a repeated entry created in OnTime could end up being shown on the previous day due to a time zone issue in the code.
• Find Room search is now a filter where available Buildings are based on the selection for Location and available Floors are based on the selection made for Building.
• Fixed an issue where 'Show As' was hidden when selecting many categories.

IMPROVEMENTS & BUG FIXES

Improved and fixed the event synchronisation and subscription processes. In response to changes in the Exchange Online backend this new version includes several changes to the subscription model i.e., the way OnTime is notified about changes in the individual users calendars. 

By analysing logs from several customers, we have been able to include improvements, which we would not have been able to design and implement, by simply following the Microsoft documentation. Again, we are thankful for the role our customers play in improving the OnTime Group Calendar product to the benefit of all customers. We recommend all customers upgrade to this version.

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• It is now possible to select multiple categories when accepting an invitation.
• Reduced loading time of calendar entry form. This is most evident when loading entries with many invitees.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP

• Fixed an issue where the "Meeting Assistant" label was not visible when creating meetings.
• Fixed an issue where upgrading to 4.1 would initially not start up in the correct view for the user.
• Fixed an issue where attached files were not sent to the invitees.

ONTIME CATERING

• Fixed an issue where some catering service mails were not sent if the Pollarity add-on was not available.

ONTIME VISITOR

• Fixed an issue where visitors without email addresses were not handled correctly.

ONTIME TEAMS IN DESKTOP

• Fixed an issue where Teams meetings cannot be created upon token expiration.

BACKEND

• Fixed an issue where email addresses which had more than 128 characters were not handled correctly.
• Fixed an issue where the organizer for a room was not shown correctly.
• Fixed an issue where the proxy settings were not used for all calls to the MS end points.

IMPROVEMENTS

 ONTIME DESKTOP CLIENT

• The top navigation bar has been redesigned and uncluttered. There is now a simple dropdown to switch between days/weeks /Time Off and List. A slider now determines the number of days or weeks displayed. Also, shortcuts have been added for ease of navigation (alt+1) and so forth.
• The settings area has been redesigned for clarity and improved useability. New options to define Start-up View/Group. Options include View or Group by name or the last selected/used View/Group.
• It is now possible for an organisation to apply their choice of colours to the top navigation bar. This is particularly relevant if you for example integrate OnTime in a portal or something similar.
• When only a catering order has been updated the invitees will no longer receive an update / reschedule.
• Changing the user language for one OnTime UI for a user will now change the setting across all OnTime UI´s.
• When working with Office 365 (Exchange online) it is now possible to search by Location, Building, Floor and Capacity.
• For MS TEAMS meetings new easy to find and use buttons have been added to easily join a TEAMS meeting.

ONTIME FOR MS TEAMS

• The top navigation bar has been redesigned and uncluttered. There is now a simple dropdown to switch between days/weeks /Time Off and List. A slider now determines the number of days or weeks displayed. Also, shortcuts have been added for ease of navigation (alt+1) and so forth.
• The settings area has been redesigned for clarity and improved useability. New options to define Start-up View/Group. Options include View or Group by name or the last selected/used View/Group
• Changing the user language for one OnTime UI for a user will now change the setting across all OnTime UI´s

ONTIME WEB MOBILE

• Changing the user language for one OnTime UI for a user will now change the setting across all OnTime UI´s
• Reintroduced ADFS for mobile authentication

ONTIME ADMIN UI

• A new check for correct domain including permissions in Azure has been added for setup for oath and teams
• The Admin UI has been redesigned, realigned, and generally received a makeover to make it easier to use and understand.
• The configuration for OAuth Authentication and MS TEAMS has been merged for clarity.
• The Tomcat Heap Memory is now configurable for Initial Memory Poll and Maximum Memory Pool. The settings provided will be preserved during in an upgrade.

ONTIME BACKEND

• Added an option so the user can choose to print only days that have calendar entries.
• Fixed an issue where resolving the dynamic groups for the frontend used a less than optimal algorithm when there an organisation has a large number of groups was slow.
• Upgraded Tomcat to latest version available (8.5.60)
• Fixed an issue where resolving the dynamic groups for the frontend used a less than optimal algorithm. With larger number of groups this could result in a slower initial load than expected.

ONTIME INSTALL

• When the administrator installs/upgrades OnTime and the tomcat memory settings have not yet been configured, then the memory will be configured automatically. By default the Initial Memory Poll will be 2 Gb and the Maximum Memory Pool of 4 Gb. If the server has more than 8Gb of RAM then the Initial Memory Poll will be 3 Gb and the Maximum Memory Pool of 6 Gb.
• Tomcat Memory settings can be set by admin module. The Tomcat memory settings will be updated on the fly and will be remembered for the next upgrade in the folder "ProgramData" - in the file named "\Intravision\OnTimeGCMS\prepare-tomcat-memory-variables.cmd"

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs.

ONTIME DESKTOP CLIENT

• Clicking X to clear the search term in search did not respond after changing to search by a different criterion such as email or title.
• Fixed an issue in List View where search by clicking the column headers was not active.
• Fixed an issue where detaching an attached fille would change the name of the file.
• Fixed an issue where it was not possible to create a Microsoft Teams meeting when scheduling a meeting in another persons calendar.
• Fixed an issue where the check for conflicts check was disabled were not included in invitations when using the Create button
• Fixed an issue where the "All Day" event flag disappeared when saving an entry.
• Notice panel is not updated after being in personal view on another person.
• Print now uses the region format to determine first day of the week.
• The Time-Off view erroneously included not only Time-Off events.

ONTIME BACKEND

• Fixed an issue that would occur when adding a new user to an EWS group used in two domains was not working.
• Fixed an issue where dynamic names were duplicated when the name was longer than 128 characters.

ALL NEW  IN 4.1 - ONTIME VISITOR MANAGER

The OnTime Visitor Manager is an incredible visitor management solution giving you a complete overview of all visitors and reducing security and reception workload. View every visitor, when they’re set to arrive and who they’ve come to see. The Visitor Manager requires the purchase of an additional license key. Improving the visiting-experience for both visitors, employees and receptionists the OnTime Visitor Manager truly is a win-win-win with features such as:

• Clear and graphical overview with easy visitor check-in/out.
• Personal badges printed with the click of the mouse.
• Optimizing communication between security reception and employees.
• Effortless reporting, who’s been where and to see who (for instance COVID-19).
• Avoid long lines and confusion at arrival with pre-booking.

BUG FIXES

In addition to the specific bugs mentioned below, we have fixed some minor stability issues and other minor bugs

ONTIME DESKTOP

• Fixed an issue where the Time-Off view showed all appointments

ONTIME TEAMS IN DESKTOP

• Fixed an issue where Teams meetings cannot be created upon token expiration