Catering Manager

Your One-Stop Catering Organiser

Request, Approve, Enjoy and Invoice

The OnTime Catering module is the organisation’s one-stop shop for managing catering within the organisation, in a simple and timesaving way for everyone involved.

The entire process is divided into five steps, that takes the orders from request to billing, in a smooth workflow. This means that there is no doubt where in the process the order is, or whose action it’s waiting for.

OnTime Catering has different interfaces depending on whether you are a business user or working in the kitchen. For business users, it is possible to place orders from the desktop client when they are creating meetings or events. For the people making and delivering the orders, we have created our Catering Manager, an interface that gives an overview of all orders. This way managing catering for meetings and events becomes easy for everyone.

Benefits for the Business User

  • Catering can be ordered in the same process as the meeting invitation in OnTime.
  • Only items that are available at the scheduled time of the meeting are offered to the user.
  • Change of schedule for a meeting automatically initiates the required changes to the catering order.

Benefits for Catering Managers and Staff

  • Catering desktop for tracking, accepting, delivering and invoicing of orders.
  • Catering rosters ensures that the correct order is delivered at the right time.
  • Changes between ordered and actual consumption can easily be adjusted.
  • Completed orders can be exported to an ERP system.

Catering - The Process

Make Your Order

You can add your Catering order to your meeting when you are filling out the meeting details in OnTime®. You decide which canteen you want to use, whether you want it to be served or pick it up yourself, and which items and how much you want from the canteen’s menu.

From the menu you can also get an overview of which allergens the different items contain.

Accept the Order

The canteen has their own OnTime Catering Interface from which they can keep track of the different orders that come in, and choose to accept them. This way they can let the meeting organizer know whether or not they have catering for the meeting.

Serve On Time

The OnTime Catering interface makes it easy for the canteen to get an overview of what they need to serve, and when and where they need to do it. This makes the serving part of the process very easy and uncomplicated.

Invoicing Made Easy

OnTime Catering keeps a record of the different orders, and changes that might have been made to them, which makes exporting them to accounting for internal invoicing very simple and extremely quick.


OnTime Catering makes the whole process of requesting, serving and invoicing much easier for all parties involved. This means less wasted time, and it eliminates confusion about whether the canteen has accepted the order and where the order should be served.