OnTime for Domino

ONTIME DESKTOP

• Added text wrapping support for comments in Share My Time requests, ensuring full visibility of longer text entries.

ONTIME MAIN SERVLET

• Events pushed via Event Hub are now marked as "No Edit," preventing modifications from within the OnTime client. This ensures consistency and preserves the integrity of centrally managed events.

ONTIME DESKTOP

• PDF printing now handled directly in desktop code, no longer using backend API.
• Business Card:
  • Calendar icon now creates a meeting and invites the user.
  • Hiding phone/mobile/email also hides corresponding action icons.
•  Added Out of Office support for Exchange users.
• Support for Automated Replies in hybrid environments (Domino + Microsoft) and on behalf of scenarios.

ONTIME MAIN SERVLET

• Exchange permissions now support "View Schedule Information" (busytime) via both EWS and Graph.
• Added new log options when Debug is enabled.
• Nightly Cleanup:
  • Now removes all Conflict documents.
  • Now removes API Docs in the client database not updated in 1 month.

ONTIME EXCHANGE SERVLET

• Exchange permissions now support "View Schedule Information" (busytime) via both EWS and Graph.
• Added new log options when Debug is enabled.
• New global setting to configure when the servlet runs Admin jobs.
• Added support for Graph Room Lists.
• New global option to run Admin Process on selected weekdays.

ONTIME CONFIG

• Default Exchange Domain type changed from "ews" to "graph".
• Default protocol for External Server documents changed from "http" to "https".
• New global config option to run Exchange Admin Process on selected weekdays.

ONTIME DESKTOP

• Enabled support for pasting comma-separated email lists into the Required, Optional and FYI fields.
• Made text values selectable for copying when previewing an event and in various parts of the desktop UI.
• Introduced a revamped design for the Out of Office Page.

ONTIME MOBILE

• Updated the Mobile interface to render the description field as HTML and include attachments.

• If no startup group is configured (i.e., the group that OnTime should open to upon startup) or if the configured startup group has been deleted, OnTime will default to the first Private/Favourite group. This means the application will open the first group marked as either "Private" or "Favourite" in your list.
• If the user has chosen the option to start OnTime in the "Last Selected Group", but that group was set to "-Show All-" (meaning it displays all groups or items), and now this option ("-Show All-") has been disabled in the default settings, OnTime will fall back to the first Private/Favourite group instead.

• The Exchange Permissions for Hybrid users now support "View Schedule Information" in addition to "Create, Edit, and Delete entries" and "Read entry details.
• When individual mode is selected, the name of the currently selected OnTime user now appears in the horizontal navigation bar. This is useful when the user selection area is not in focus.

ONTIME CONFIG

• The Exchange Permissions for Hybrid users now support "View Schedule Information" in addition to "Create, Edit, and Delete entries" and "Read entry details.

ONTIME EXCHANGE SERVLET

• The Exchange Permissions for Hybrid users now support "View Schedule Information" in addition to "Create, Edit, and Delete entries" and "Read entry details.

ONTIME DESKTOP

• Added new keyboard shortcuts:Alt (Option) + D = Days
  Alt (Option) + W = Weeks
  Ctrl (Command) + P = Print
• Introduced an icon at the top of the Desktop interface to open the Catering Manager, available to users with the necessary roles.
• Implemented a limit on email creation to selected OnTime users, restricting the total length of email addresses to 2,048 characters, due to a technical URL limitation.
• Added a new checkbox to "Check/Uncheck All in Group Only," improving usability when switching between groups while selecting.

ONTIME CATERING DESKTOP

• Payable Actions Realignment:
  "Payable" Actions: Users can now offer order adjustments (edit) and then save the order, moving it to the Billing status.
  "Non-payable" Actions: Users can now directly move an order to the Cancelled status.
• Several improvements have been made to the print process. As a result, the "Print Picklist" option has been removed, and its functionality has been reorganized under the new print logic.
• The participant count is now an editable field. Initially, the default value is set to the number of participants for the meeting, but the user can modify this as needed.

ONTIME CONFIG

• Added OnTime Events as described above.

ONTIME DESKTOP

A walk towards Compliance with "The European Accessibility Act 2025": This release marks our first step towards compliance with EU Directive 2019/882, with a focus on accessibility features. Stay tuned for further enhancements as we work towards full compliance by June 2025. The new features will hopefully benefit all users. Some of the new features in this version are:

• Revamped UI Experience: Experience a complete overhaul of the desktop interface with significant enhancements to nearly all front-end components, delivering a sleek and intuitive user experience.
• Robust keyboard navigation with an extensive shortcut library and improved screen reader compatibility.
• Exposed numerous settings to minimize the number of clicks required for each operation, enhancing efficiency and productivity.
• Enhanced Group Panel Functionality: Explore new options in the group panel, including search functionality and the ability to assign alias names to groups in "My Groups," offering greater flexibility in group management.
• Default settings: User in top is no longer an option.
• For Share My Time, added a new repeat pattern that only repeats on weekdays. This prevents meetings on weekends from being available if not wanted.
• Implemented Content Security Policy (CSP) by adding HTML header meta to the OnTime pages.
• It is now possible for invitees to modify the subject for meetings.
• It is now possible to disable the option "Use Endlessly" for all users for links for "Share My Time".
• Share My Time now has a Name field. This Name value is an internal name used to manage the different Share My Time links.
• The "Some invitees use other mail programs" option can now be locked to "On".

ONTIME MOBILE

• Implemented Content Security Policy (CSP) by adding HTML header meta to the OnTime pages.

ONTIME CATERING DESKTOP

• Implemented Content Security Policy (CSP) by adding HTML header meta to the OnTime pages.

ONTIME CATERING MOBILE

• Implemented Content Security Policy (CSP) by adding HTML header meta to the OnTime pages.

ONTIME CONFIG

• Added option to select Mail Principal (send from) for Pollarity and "Share My Time" background mails.

ONTIME MAIN SERVLET

• Added option to select Mail Principal (send from) for Pollarity and "Share My Time" background mails.

ONTIME EXCHANGE SERVLET

• Added option to read Exchange Permissions. This option can be turned on or off.
• Fixed the HTTP result headers to contain Content-Length (and support gzip).

ONTIME MOBILE

• Device Detection Improvement: Enhanced the detection of devices to ensure that iPads and other tablets correctly use OnTime Mobile instead of the Desktop version.

ONTIME DESKTOP

•  An advanced date picker that displays your appointments but also visually represents your availability over a longer period has been added.
• Added warning for Share My Time if no time slots are added and availability is either based on Time Slots or Custom.
• The Time Off Feature "Out of Office" has been renamed to "Time Off" Instead of "Out of Office" We realised that the term "Out of Office" caused confusion rather than clarity. Therefore, we have renamed it. Moreover, we have made significant improvements, such as adding support for time zones when creating a time off request. Additionally, we have rewritten all messages for requesters and approvers, including more detailed information to streamline the process.
• For Share My Time meeting requests that gets declined detailed information about the requested meeting has been added.
• For Time Off requests the requester now adds the "Message for the Approver" before submitting the request.
• Share My Time Link page has been reorganised and the language has received an overhaul. Use "Endlessly" is now default.
• Share My Time meeting types now includes start of description when selecting which types will be available for the link.
• Share My Time now allows the user to set preferences: Availability - Bookable time - Buffer before events - Buffer after events - Snap to nearest Process for received requests - Accept -Use
• Share My Time now allows you to add co-hosts to your meetings. When you add one or more co-hosts to a meeting link, the available time slots will be based on the combined availability of all hosts. This feature is especially useful when you e.g., want to enable a customer to book a meeting with their client team.
• Share My Time now has an option to save your preferences for availability under settings.
• Invitee Status for Team Calendar events are not presented as in events from regular OnTime users.
• New Send Message actions has been added to the event page. It allows users to send a message to All Invitees, Invitees who have responded or Invitees who have not responded.
• OnTime Logout now uses POST and not GET with logout.
• Pollarity Pin Code is now displayed in uppercase letters.
• To further increase security Mail Login now requires a Pin Code which is mailed to the user during login.
• Zoom online meeting can now be added to repeated meetings in OnTime.

ONTIME MOBILE

• To further increase security Mail Login now requires a Pin Code which is mailed to the user during login.
• It is now possible to accept / decline invitations from the mobile.

ONTIME CONFIG

• Added support of Client Credentials using OAuth for MS Exchange users.
• After changing a Role name an hourglass now indicates that an update is needed.
• In Web settings a new "Mail Login Sender Address" has been added. This allows individual organisations to define a mail sender address for logins to match corporate standards.
• Specify the URL of the physical OnTime server. As an example, in a multi-server setup the Server URL could be "https://tok001.example.com" and Links URL "https://ontime.example.com".
• Under server Settings, all file paths are now visible, and all databases will be created regardless of whether the environment is licensed for all add-ons. This makes maintaining and adding additional add-ons significantly easier.
• When Log Level has been set to 'Info Only' there will now be less events logged in the OnTime log database.

ONTIME INSTALLER

• During installation using the Installer Database all databases are now created regardless of whether the environment is licensed for all add-ons. This makes maintaining and adding additional add-ons significantly easier.
• During upgrade using the Installer Database all OnTime databases that are missing / not previously created, will now be created regardless of whether the environment is licensed for all add-ons. This makes maintaining and adding additional add-ons significantly easier.
• During upgrade using the Installer Database the Exchange servlet will be upgraded if an Exchange environment has been configured in an Exchange document in the Config database.
• Every time an Install / upgrade runs, it updates the version.txt file in the ontime directory which allows other processes to control versions to be copied to the install directory.
• The default access level has been changed to "No Access" to avoid regular users accidently running the install process.
• The Installer database now has a graphical interface that will guide the OnTime administrator through the process.

ONTIME MAIN SERVLET

• Added support of Client Credentials using OAuth for MS Exchange users.
• Cleanup of the OnTime Temp Dir(.apitemp) to prevent failing when attaching a file or inline image in the body of an event which has not been submitted yet.
• If Global photo and source = "URL", the URL is now valid when it contained spaces.
• Time Off recreation of missing entries in mail files is now aligned with the full sync back period and not just to current time.

ONTIME EXCHANGE SERVLET

• Added support of Client Credentials using OAuth for MS Exchange users.
• Pollarity placeholder entries are now created for Exchange users. Previously the were only created for Domino users.
• Working hours are now migrated if an OnTime user is migrated from Domino to Exchange.

Important:

Version 11.0.9 marks the conclusion of a series of security enhancements introduced in versions 11.0.7, 11.0.8, and 11.0.8a of OnTime Group Calendar. We remain dedicated to addressing any security-related concerns and urge all OnTime customers to upgrade to version 11.0.9 for optimal security.

ONTIME CONFIG

• New option for Token Timeout. In previous versions of OnTime it has been possible to define an "OnTime Token Timeout" in the server documents. This is the interval after which the token expires unless renewed. The token was automatically renewed whenever the user updated data in OnTime from the server. In consequence the token could live forever if renewed within the defined interval. This method still exists and is referred to as "Rolling" token timeout. In version 11.0.9 a new method referred to as "Hard" token time out has been introduced. It is now possible to define a time period after which the user will have to login again with credentials to obtain a new token.
• For mail login it is now possible to define a "Mail Login Sender Address" in the server documents. Your organisation can choose to use a different value than "OnTime Group Calendar" to make the mail less generic and more trustworthy for the users with your organisation.

ONTIME CONFIG

• Admin process can now handle wildcard ACL entries like */OnTime

ONTIME DESKTOP

• The Pollarity Access Code (Formerly PIN code) can now include both numbers and letters.

ONTIME MOBILE

• The Pollarity Access Code (Formerly PIN code) can now include both numbers and letters.

ONTIME DESKTOP

• Online Meetings added to Chair persons calendar item (for all Online Meeting sources).

SHARE MY TIME- FOR ALL REGISTRED ONTIME USERS

Share My Time is included in the licenses for all registered OnTime Group users and therefore you can start using it right after upgrading to version 11 og OnTime group calendar.

Share My Time allows users to grant external parties access to your calendar, allowing them to view your availability and schedule meetings with you without having to see your actual schedule. Eliminating the need for endless back-and-forth emails when trying to find a suitable meeting time.

Step 1: customise and distribute the link

•  Tailor your link to suit your preferences. Set parameters such as minimum lead time or rolling days.
•  Distribute the link through your website, direct messages, email footer, and more—the possibilities are limitless

Step 2: Recipient chooses a time 

• The recipient of the link can then view your availability and select their preferred meeting time from the options you have provided.

Step 3: Meeting confirmed

• You have the flexibility to customise your booking link to accept bookings either manually or automatically.
• Once you accept the meeting is confirmed, and your recipient receives a confirmation email to ensure a seamless experience for all parties involved.

Share My Time will be available for all registered OnTime users, but with different features available depending on your commitment. You can read more about Share My Time and exactly which features you get: https://ontimesuite.com/en/domino/product/share-my-time

ONTIME DESKTOP

• Domino Standard login has been added as login method in addition to the OnTime methods already in existence.
• Added new visible for feature to allow the admin to control which users will have "Pollarity" and "Share My Time" available in their user interface.
• A new feature allows you to copy the attendees’ emails from a meeting and create an email for them. This feature is found under "Copy to new" and then select Email w. Attendees.
• Added new visible for feature to allow the admin to control which users will have "Pollarity" and "Share My Time" available in their user interface.
• Improved the filter for time zone selection. Example search for Europe, and it will provide a list of all time zones in Europe.
• MS Teams meetings can now be added to repeated meetings.
• New global shortcut "Alt + T" will bring current date in focus.
• New Submenu on the gear icon in the upper right corner includes Settings, Logout and About.
• OnTime Verse integration has been updated to use Verse release 3 colours.
• The indicator for number of photos available in the Detail Viewer now only shows a number if more than one photo is available.
• The legend area now has wide colour bars which makes it easier to compare with the colours in the viewer.
• The MS Teams meeting details have been added to the body / description field for the host / chair.
• Internet Explorer (IE) 11 desktop application ended support for newer operating systems on June 15, 2022. In response we have removed support for IE 11 in OnTime Group Calendar. As the internal browser in Notes is based on COM objects that requires IE11 the inside Notes experience for OnTime is no longer supported. If you click on the OnTime icon in Notes it will now launch OnTime in a regular browser.

1. The left navigation area has been uncluttered by a major redesign and the left navigation rail has been redesigned. Now when selecting for example groups, you have a much larger area to display and focus on your work with the groups. Additionally, we've introduced a new multi-date picker that enables you to effortlessly view your calendar several months ahead as well as a "today" button that takes you back to the current date, no matter where you are in the calendar.
2. We have simplified and updated the overall design and made it possible to zoom in on days, making it easier to focus on today's tasks.
3. It is now also possible to custom brand your calendar with logo and colour.

New 12 month calendar makes navigating event easier.

Branding makes it possible to control the background, text and border colour of the top navigation bar and further allows you to add a custom logo. You can control this for internal use which covers the Desktop client and for the external facing clients Pollarity and Share My Time. For the external facing client you can also add up to five links for the users from the branding area. Branding can either be controlled from "Global Settings" at the organisational level or from each configuration of "Default Settings".

ONTIME POLLARITY

• New Pin code option for Pollarity allow the organisation or the individual user to require that a pin code is added to the individual poll. This pin code is controlled from global settings. Without this pin code for the poll, external users will not be able to vote.
• Internet Explorer (IE) 11 desktop application ended support for newer operating systems on June 15, 2022. In response we have removed support for IE 11 in OnTime Group Calendar.

ONTIME MOBILE

• New Pin code option for Pollarity allow the organisation or the individual user to require that a pin code is added to the individual poll. This pin code is controlled from global settings. Without this pin code for the poll, external users will not be able to vote.
• The indicator for number of photos available in the Detail Viewer now only shows a number if more than one photo is available.
• Legend item colour is now calculated when a calendar item is saved whereas before a refresh had to be performed to see the result.
• Added new visible for feature to allow the admin to control which users will have "Pollarity" available in their user interface.

ONTIME CONFIG

• Capacity for Microsoft Exchange Rooms can now be configured in the User document for the individual room.
• Domino Standard login has been added as login method in addition to the OnTime methods already in existence.
• New Global option for MS Teams meetings to allow booking on behalf of others and adding a MS Teams meeting on behalf of the actual host.
• New pin code option for Pollarity allow the organisation or the individual user to require that a pin code is added to the individual poll. This new pin code is controlled from global settings. Without this pin code for the poll, external users will not be able to vote.
• The Pollarity tab has been renamed to Find Time. Find Time now covers both Pollarity and the new Share My Time feature in version 11.
• Domino Standard login has been added as login method in addition to the OnTime methods already in existence.
• Branding makes it possible to control the background, text and border colour of the top navigation bar and further allows you to add a custom logo. You can control this for internal use which covers the Desktop client and for the external facing clients Pollarity and Share My Time. For the external facing client you can also add up to five links for the users from the branding area. Branding can either be controlled from "Global Settings" at the organisational level or from each configuration of "Default Settings".

ONTIME INSTALLER

• The installer now includes the Share My Time template and the Share My Time database(nsf) is added during an install or upgrade.

ONTIME MAIN SERVLET

• Limit for how many months ahead calendar data is synchronised has been added for Domino and Exchange based users. Maximum is 120 months for Domino and 24 months for Exchange based users.
• Added new visible for feature to allow the admin to control which users will have "Pollarity" and "Share My Time" available in their user interface.
• Now possible for Office365 users to create repeating events when using the hybrid features of OnTime.
• Upgrade Branding settings from the Pollarity settings used in previous versions.
• Added new visible for feature to allow the admin to control which users will have "Pollarity" and "Share My Time" available in their user interface.

ONTIME EXCHANGE SERVLET

• Limit for how many months ahead calendar data is synchronised has been added for Domino and Exchange based users. Maximum is 120 months for Domino and 24 months for Exchange based users.

ONTIME DESKTOP

• Increased the width of the repeat page by 50px wider to make room for translations into languages that use longer words than English normally does.

ONTIME INSTALLER

• The OnTime Installer now supports both the initial install and a subsequent upgrade operations.
• Recode of License library to support pasting license key from a 64-bit client to support Notes 12.0.

ONTIME DESKTOP

• Accept / Decline invitations for other persons from the group view.
• Added ability for MS Users in hybrid to Accept / decline invitations.
• Added ability to Mark Available when accepting an invitation.
• Now possible to repeat a shared desk booking
• Only support long user id's when getting images. In previous versions a user / hacker could by enumerating the URL get the photos of all registered users.
• The scheduler introduced in version 8.3.0 has new features based on customer feedback.
• The new Scheduler element added for room only booking.
• The new Scheduler element added for Shared Desk booking.
• The repeat pattern is now handled correctly when sending to other mail systems. Previously the repeat pattern handled as custom.
• Added ability for MS Users in hybrid to Accept / decline invitations.

ONTIME UFT - LOOKING UP FREE / BUSY INFORMATION FROM OFFICE 365 AND EXCHANGE FROM DOMINO.

• When searching for invitees, the search now includes usernames from the Forward address and not only the Internet address in the Directory.

ONTIME CONFIG

• The OnTimeUFT task is no longer installed by default as the functionality conflicts with functionality in Domino 12.0.2 "Danube".

 ONTIME INSTALLER

• The OnTime Installer is a new quick install wizard which gets you started with a new OnTime installation in a few easy steps.

ONTIME DESKTOP

• The invitee response area has been redesigned to better provide an overview of the responses from the invitees.
• The all new "Weekly Planner" allows anyone to get a helicopter view of fellow team members most important agenda details for any given week.
• Added Drag & Dop of invitees between required, optional and FYI
• Added new URL parameters for view settingsview={"view":"days","starthour":8,"endhour":18,"units":3,"offhours":true,"weekends":true,"rowheight":3}

  "view" "days" | "weeks" | "ooo" | "list" | "day" | "week"
  "starthour" 0 - 23
  "endhour" 1 - 24
  "offhours" true | false
  "weekends" true | false
  "rowheight" 1-9

• When searching for rooms or resources OnTime now remembers the users last selection.
• For Zoom Online Meeting the password for the Personal Meeting Room password is now read from the Zoom user settings. This requires an additional permission and is documented in the manual.

ONTIME MOBILE

• Added option to show working hours in the calendar view.
• The divider between multiple days has been made easier to visible in the calendar view.

ONTIME CONFIG

• Template filenames have been aligned on all templates for ease of use and understanding and the default files names in the server settings were updated accordingly.
• New Exchange Server Verify button has been added.
• Information about Exchange servers in the server view has been improved in several areas.
• Added support for the upcoming add-on "Room Display".
• When migrating users from Domino mail to Exchange mail, you may add a ‘Domino Domain’ to migrate. The OnTime synchronisation will change to the new Exchange
  domain(s) referenced here.

ONTIME EXCHANGE SERVLET

• The requirement to use an impersonation user has been removed as the Exchange connection is now handled by Graph code.
• When migrating users from Domino mail to Exchange mail, you may add a ‘Domino Domain’ to migrate. The OnTime synchronisation will change to the new Exchange
  domain(s) referenced here.

ONTIME DESKTOP

• Added a notification for an organizer if an event has been moved to a different room.
• Added option to create/edit catering orders that are not linked to a meeting.
• Added search to top navigation bar which allows easy navigation to any OnTime user's business card.
• Avatar representations have been added to the list view.
• Added calendar drill down for the chairperson of a poll to make it easier to make the final decision of time slot.
• For custom fields URL links is now an option for meetings.
• For the print function it is now possible to select display with legend colours.
• The design of the business card has been aligned across all modules of the solution. The improved design includes the following improvements:
  • Business card administration in the config database has been improved.
  • Icons are now ordered by relevance.

• The meeting invitation response dialog has received a major overhaul and a detail viewer has been added.
• The "My Orders" section is now also available in the single person focused view.
• It is now possible to drag event to a Domino Team Calendar.
• Option to disregard working hours in poll search button. This allows globally working customers to see more available options.
• Support for creating Notes Online meetings from preferences when working On Behalf Of another user.
• The Hover box for calendar entries now shows up to 255 chars.

ONTIME MOBILE

• The menu item "Book Shared Desk" is now only available when Shared Desk has been configured in Config Global Settings
• The newly introduced date & time picker from the Pollarity module is now used for all entries.
• Added option to Create and maintain personal groups from the mobile interface.

ONTIME POLLARITY

• Option to disregard working hours in poll search button. This allows globally working customers to see more available options.
• When creating a new poll existing Pollarity contacts shows the display name.
• Removed support for Internet Explorer 11 for Pollarity Ext. Mobile Voting and Pollarity Ext. Desktop Voting.

ONTIME CATERING

• Added option to create/edit catering orders that are not linked to a meeting.
• When a catering order is added the user now receives a mail confirmation.
• Added new Auto Approve option for each menu item the canteen managers can define whether this item should be allowed to auto process when ordered instead of each order needing to be approved individually. For auto processing to run all items on an order must be available for auto processing.
• Mail messages have received a text overhaul.
• Now possible to configure the length of extra field of type Integer/Number.

ONTIME CONFIG

• Improved support for Quest Migration tool. This new option is a setting which defines what domains (list of multiple) in Forwarding address have been moved to Microsoft Exchange. So users can be of type "Notes" but be in Exchange.
• Added additional settings for Zoom meetings. These settings are configured in the config database.
• Added new Exchange Users forwarding domain(s) setting. This new setting can be used when migrating users from Domino mail to Exchange mail, where you may add a new exchange email in the Notes Person Document in the 'Forwarding address' field. The OnTime synchronisation will change to the new Exchange domain(s) referenced here.
• Added several new settings for the redesigned and configurable business card.
• Improved support for Quest Migration tool. This new option is a setting which defines what domains (list of multiple) in Forwarding address have been moved to Microsoft Exchange. So users can be type "Notes" but be in Exchange.
• Photos have been moved to separate tab for clarity.
• Trace Communication no longer a separate option. Trace option to auto enable trace information has been added to extended Log level.

ONTIME BACKEND

• Improved support for Quest Migration tool. This new option is a setting which defines what domains (list of multiple) in Forwarding address have been moved to Microsoft Exchange. So users can be of type "Notes" but be in Exchange.

ONTIME EXCHANGE SERVLET

• Daily task Users for the Exchange servlet is now configured to start at 04:00 instead of 00:00, in order to let the Domino Admin finish first.
• Trace Communication no longer a separate option. Trace option to auto enable trace information has been added to extended Log level.