ONTIME VISITOR MANAGER

• Introduced the ability to modify check-in and check-out dates/times. This enhancement allows guards and receptionists to log entries and exits at different times, providing greater flexibility and accuracy in managing visitor records.
• Introduced confirmation boxes in the Visitor Manager for check-in and check-out actions.
• Users can now set or adjust the check-in and check-out dates directly within the confirmation dialog. Ensures accurate visitor records and reduces errors during the check-in/out process.
• Users can now perform filter-searches for custom text fields in the Visitor Manager.

ONTIME MS TEAMS / OUTLOOK ADD-INS

• Combined the Outlook and Teams plugin folders into a single folder named teams-outlook-new-addin. This change aligns with Microsoft's updated plugin installation structure, consolidating plugins into a unified location.
• Updated the descriptions of icons in the add-in for improved clarity and user experience.
• Updated the add-in icon in the rail for a refreshed and consistent design.

ONTIME ADMIN

• Administrators can now configure a startup group in the default settings. This allows the admin to define which group users will see when they access the application for the first time.
• Renamed "Security User" to "Anchor EWS User" in the domain settings to provide greater clarity and avoid potential misunderstandings.

ONTIME BACKEND

• Optimized EWS (Exchange Web Services) calls by ensuring unused HTTP connections are released, reducing resource consumption and improving performance.
• Optimized the handling of event changes to enhance performance and responsiveness.
• Upgraded Apache Tomcat to version 10.1.34

ONTIME DESKTOP

• Added a "Join Meeting" button on the event preview page for online meetings, providing quick access to virtual meetings directly from the event overview.

ONTIME ADMIN

• Added a new feature that allows users to include the company name within the name format display options. This enhancement offers greater flexibility in personalizing name formats and ensures that company names are easily visible where needed.
• New Default Sorting Options for Desktop Views: Added "Email" and "DisplayName" to the alternative sorting possibilities in the default settings for desktop views, providing users with enhanced flexibility in organizing and viewing data.

ONTIME BACKEND

• In version 6.1.8a, multithreading was introduced for directory synchronization to significantly reduce execution time. This improvement was particularly aimed at addressing delays in larger installations where the synchronization task could take longer than desired to execute. Prior to the release of version 6.1.8a, extensive testing demonstrated substantial reductions in execution time. However, these tests did not reveal that in production environments using the Microsoft EWS API, the service would experience throttling under multithreading conditions.To address this, version 6.1.8b reduced the maximum number of threads from 10 to 2. Unfortunately, this adjustment did not fully resolve the throttling issue.For version 6.1.9, we initially planned to make the number of threads manually configurable. However, further testing showed that even with this flexibility, EWS throttling resulted in inconsistent performance improvements or even potentially increased execution times. As a result, we decided to limit version 6.1.9 to a single thread. While this configuration offers some improvement over version 6.1.7, it falls short of our original goal.We recognize that the throttling issues stem from limitations in the EWS API. To address this, we are actively working on replacing the EWS API with the more modern Microsoft Graph API. This update is expected to enable improved directory synchronization with support for multithreading. We plan to release a new version with these enhancements within this quarter.
  We sincerely apologize for any inconvenience this may have caused and appreciate your understanding as we work to deliver a more robust solution.
• The event list endpoint was previously a heavy load on the system due to performance bottlenecks. For each user ID in a request, a separate database query retrieved events within a specified time range, causing high database load and memory usage due to multiple collections of event data. Additionally, complex queries with multiple joins and inner selects added to execution time, and post-query filtering was required for each user’s access level.To optimize this, permissions are now filtered upfront, creating two user lists: one for owner/author permissions and one for summary-only access. The query was split into lightweight and detailed versions based on permissions. Events are now retrieved for all user IDs in a single query, reducing database connections. Results are stored in a single collection to save memory and avoid data duplication.
• Added additional logging information for directory sync for each successfully synchronized user.
• Removed redundant log entries generated when the dashboard is left open, improving log clarity and reducing unnecessary data.

ONTIME BACKEND

• This release addresses an issue reported on Tuesday, October 29, 2024. We received multiple support requests from customers experiencing synchronization issues affecting some or all users. Our investigation traced the problem to a change in Microsoft’s Exchange Web Services (EWS) API, which no longer returns the expected “IsCancelled” parameter for events. The issue in the OnTime log will show up as "This property was requested, but it wasn't returned by the server".
  In version 6.1.8b, we’ve implemented a workaround that assumes the “IsCancelled” value is false if not received from the EWS API. This adjustment is relevant for organizations using the OnTime API, but it does not affect the general OnTime desktop UI.
• Additionally, due to heavy throttling of the EWS API in the directory sync process with version 6.1.8a—particularly in Japan—we’ve reduced the maximum number of threads from 10 to 2. In a future update, this number will be dynamically adjustable to mitigate throttling, and the maximum number of threads will be configurable.

ONTIME ADMIN

• Tomcat Heap Memory Limit Increase. The Tomcat Heap memory settings have been updated, increasing the maximum allowable memory from 10GB to 32GB. This change provides greater flexibility and improved performance for environments requiring larger memory allocations.
• New Feature: Performance Settings in Global Backend A new Performance section has been added to the Global Backend Settings, allowing administrators to adjust the minimum and maximum connection pool sizes. This feature provides greater control over backend performance, enabling fine-tuning for optimal system resource management.
• Tomcat version upgraded to 10.1.31

ONTIME BACKEND

• The code for both Directory Synchronization and User/Group Synchronization has been rewritten to support multithreading. Tests have shown a reduction in run time of about 50%.
• The connection pool between the Tomcat server and the SQL server is now configurable to better leverage high-spec hardware in deployments with large user numbers. This enhancement helps prevent the dynamically allocated pool size, as seen in previous versions, from growing to levels that could impact the overall performance of OnTime. Default settings specify a minimum of 10 and a maximum of 20 connections. For larger systems, we currently recommend increasing the maximum by 2 for every additional 1,000 users, up to a maximum value of 60. Please note that any changes to these settings will require a restart of the OnTime application for the changes to take effect.
• Added index for improved handling of temporary events.

• Upgraded Tomcat to version 10.1.25.

ONTIME DESKTOP

• Changed export from list view to contain chair and chair email. Removed rooms and resources.

ONTIME GENERAL

• Upgraded JDK to Temurin-21.0.3.

ONTIME BACKEND

• Upgraded Tomcat to version 10.1.24.

ONTIME ADMIN CLIENT

• Implemented a 'Delete All' feature for Pollarity Members.

ONTIME DESKTOP

• Improved the user interface for selecting users in the create Group and edit User list window, making it easier to see which users are selected

ONTIME MOBILE

• A new Mobile version is available, introducing the ability to accept and decline notices.

ONTIME ADMIN CLIENT

• Enhanced loading speed for user data within the admin client.
• Introduced an Advanced Name Format option in the Admin UI for customized name formatting.
• New domain configurations will now default to Client Credentials, moving away from the Legacy Method.

ONTIME BACKEND

• Loading speed of users in the admin client has been further improved.
• Updated Tomcat to version 10.1.18, ensuring improved stability and performance.
• Addressed a potential issue related to users with PDF add-ons in their browsers.

ONTIME ADMIN CLIENT

• Enhanced the Show Group Members feature for static groups to resolve all included directory groups.
• The impersonation password field on domain configuration is now limited to 16 characters to align with EWS API constraints.

ONTIME DESKTOP

• The color of Out of Office requests will now update upon approval for clearer status recognition.
• Implemented a process for reallocating ownership of shared groups when all original owners are removed from OnTime.

ONTIME BACKEND

• Introduced the ability to synchronize users by GraphID, ensuring that users who change their primary email and UPN within a Graph-enabled domain retain their settings and private groups.

INSTALL & UPGRADE

• Upgraded the underlying Tomcat server to version 10.1.16 to leverage the latest security and performance improvements.

ONTIME DESKTOP

• Added new visible for feature to allow the admin to control which users will have "Pollarity" available in their user interface.
• New global shortcut "Alt + T" will bring current date in focus.
• Improved the filter for time zone selection. Example search for Europe, and it will provide a list of all time zones in Europe.
• New Submenu on the gear icon in the upper right corner includes Settings, Logout and About.
• The indicator for number of photos available in the Detail Viewer now only shows a number if more than one photo is available.
• The legend area now has wide colour bars which makes it easier to compare with the colours in the viewer.
• For the print function it is now possible to select display with legend colours.
• It is now possible to use contacts from Salesforce in searches of mail addresses.
• The event page as well as the detail hover now displays the creation date of an event.
• Internet Explorer (IE) 11 desktop application ended support for newer operating systems on June 15, 2022. In response we have removed support for IE 11 in OnTime Group Calendar.

1. The left navigation area has been uncluttered by a major redesign and the left navigation rail has been redesigned. Now when selecting for example groups, you have a much larger area to display and focus on your work with the groups. Additionally, we've introduced a new multi-date picker that enables you to effortlessly view your calendar several months ahead as well as a "today" button that takes you back to the current date, no matter where you are in the calendar.
2. We have simplified and updated the overall design and made it possible to zoom in on days, making it easier to focus on today's tasks.
3. It is now also possible to custom brand your calendar with logo and colour.

Branding makes it possible to control the background, text and border colour of the top navigation bar and further allows you to add a custom logo. You can control this for internal use which covers the Desktop client and for the external facing clients Pollarity. For the external facing client you can also add up to five links for the users from the branding area. Branding can either be controlled from "Global Frontend" at the organisational level or from each configuration of "Default Settings".

• An advanced date picker that displays your appointments but also visually represents your availability over a longer period has been added.

ONTIME POLLARITY

• New Pin code option for Pollarity allow the organisation or the individual user to require that a pin code is added to the individual poll. This pin code is controlled from global settings and can contain both letters and numbers. Without this pin code for the poll, external users will not be able to vote.
• Internet Explorer (IE) 11 desktop application ended support for newer operating systems on June 15, 2022. In response we have removed support for IE 11 in OnTime Group Calendar.

ONTIME MOBILE

• New Pin code option for Pollarity allow the organisation or the individual user to require that a pin code is added to the individual poll. This pin code is controlled from global settings and can contain both letters and numbers. Without this pin code for the poll, external users will not be able to vote.
• The indicator for number of photos available in the Detail Viewer now only shows a number if more than one photo is available.
• Legend item colour is now calculated when a calendar item is saved whereas before a refresh had to be performed to see the result.
• Added new visible for feature to allow the admin to control which users will have "Pollarity" available in their user interface.
• If the configured personal group to start up in no longer exists, then the OnTime falls back to "My Team".
• Show Invitees status did not have an icon for events tentatively accepted.
• Option to disregard working hours in poll search button. This allows globally working customers to see more available options.

ONTIME ADMIN CLIENT

• Add setting to rooms in admin members - booking window.
• Added warning in top panel of admin, if opened with port 8080 and not on localhost. The warning says that "Caution: Opening the admin interface on port 8080 on your desktop is not recommended. From your desktop we recommend using HTTPS using port 8443".
• Configuration for the Room Display solution has been added.
• General improvements to remedy vulnerability risks.
• New Pin code option for Pollarity allow the organisation or the individual user to require that a pin code is added to the individual poll. This pin code is controlled from global settings and can contain both letters and numbers. Without this pin code for the poll, external users will not be able to vote.
• A priority field has been added to the default settings and sets will be evaluated in order of priority.

ONTIME BACKEND

• Added configuration for event sync time window to e.g., limit the window to 2 months to reduce cluttering and improve performance.
• Added option to remove photo from the configuration for selected user.
• Added setting to rooms in admin members - booking window, maximum duration.
• Added improvement to present single instance room and resource bookings immediately in the interface while awaiting the actual processing by M365.
• Added integration with Salesforce which allows OnTime to use Salesforce contacts.
• Added support for time zones when creating an Out of Office request. Additionally, we have rewritten all messages for requesters and approvers, including more detailed information to streamline the process.
• Apache Tomcat has been upgraded to version 10.1.15.
• Improved the photo sync logs to remove cluttering.
• Print function now allows users to select printing in colour.
• To facilitate especially adoption the "EXPORT USERS" function now includes information about how many days per month the user has logged in over the previous 12 months.
• Updated JDK to version 19.0.2.
• Updated Teams js lib to 2.9.1

INSTALL & UPGRADE

• Removed support for upgrades from versions earlier than 2.8.

ONTIME MOBILE

• Search now returns a maximum of 200 results versus 1.000 previously. This has improved the search speed significantly.

ONTIME BACKEND

• Upgraded Tomcat to latest version 9.0.80.

ONTIME BACKEND

• Autodiscover user settings now supports when the recently added multi-geo setting is activated in Microsoft tenant. This previously failed during Subscription service startup.

ONTIME MOBILE

• The new mobile prevents overload of the mobile UI groups by not allowing groups of 500 people has been disabled. Larger groups in previous versions could result in users experiencing performance issues.

ONTIME ADMIN CLIENT

• Export users has 12 new columns. Each column represents the number of days that the user logged in to OnTime during that particular month. As this is a new function and this data has not been collected at this level before, months that has the new data will show a number and for previous month there will be a TRUE / FALSE to show if the user logged in during that month. The data will then of get more detailed every month.
• Added option to remove photo for selected user

ONTIME BACKEND

1. Major improvements to the Photo synchronization process to handle a number of situations and improve the logging of these.
   1. To reduce risk of throttling a pause (100ms) has been added for every get photo by email request OnTime makes to EWS.
   2. When using Graph OnTime now uses Graph id instead of by email to handle cases where there is a difference between email and upn.
   3. Improve handling of the refresh token while photo synchronisation is running.
   4. Added more logs, especially about successful synchronisation of photos.
   5. Changed get photo from two calls for different sizes of photos to one call and then resize in OnTime.
   6. To reduce the possible impact of throttling issues, a sorting strategy has been implemented where photos for persons will be synchronised before photos for rooms, resources and shared desks. When synchronising persons the ones who do not yet have  a photo will be synchronised first.
   7. Added strategy to retry to get a photo with wait time after EWS return error - Try again later. After this a pause of 500 ms has been added.
   8. Limited total time for Photo synchronisation to 4 hours.

ONTIME BACKEND

• The Photo synchronization has been improved to better handle throttling issues.

ONTIME ADMIN CLIENT

• Improved the load speed for the members view significantly especially for larger environments.
• Improved the load speed for the Directory Group view significantly especially for larger environments.

ONTIME BACKEND

• Upgraded to Apache Tomcat Version 9.0.75.

ONTIME DESKTOP CLIENT

• A small timer to the right of the search box now shows time since last refresh of the Desktop UI.
• In addition to responding Accept, Decline to an invitation it is now possible to tentatively accept.
• Microsoft Internet Explorer 11 (IE11) is no longer supported.
• The description for how to upload the OnTime Add-Ins has been updated. Please check the installation manual.
• The branding system, which allows organisations to use a custom top bar colour, logo and links in the top bar is  configurable both on a global level and from the default settings. Even if branding has been configured on a global level it is possible to override in the default settings.

MS TEAMS INTEGRATION

• Microsoft Internet Explorer 11 (IE11) is no longer supported.
• The description for how to upload the OnTime Add-Ins has been updated. Please check the installation manual.
• The branding system, which allows organisations to use a custom top bar colour, logo and links in the top bar is  configurable both on a global level and from the default settings. Even if branding has been configured on a global level it is possible to override in the default settings.
• If branding is not used, then the top bar will be purple when OnTime is called from the Teams-rail.

ONTIME VISITOR

• Visitors are now deleted if the meeting has not started yet, and the visitors have not checked-in yet.
• Microsoft Internet Explorer 11 (IE11) is no longer supported.

ONTIME CATERING

• Microsoft Internet Explorer 11 (IE11) is no longer supported.

ONTIME ADMIN CLIENT

• Added option to synchronise events for selected users from the Users view instead of having to run a complete synchronisation for all users. This could for example be used after a change of permissions.
• Controlling the setting for "Notify Organizer" when working on behalf of someone else has been made much more granular. From the default settings it is now possible to select between: "Default On", "Default Off", "Always On", Always Off".
• The number of available user licenses is now updated in the upper right corner when the when the Directory sync is done instead of having to reload the admin application.
• Microsoft Internet Explorer 11 (IE11) is no longer supported.

ONTIME BACKEND

• Implemented ADFS login for Outlook Add-In
• Implemented support for handling Autoreply when users have different upn and mail addresses.
• Orders created in Catering Manager can now be viewed but not edited from user interface in the desktop.
• The logging for situations where users have different upn and e-mail address is now grouped in a block at the end of the logging sequence. OnTime does support this scenario, but it is not recommended.
• Upgraded to Apache Tomcat Version 9.0.73.

ONTIME DESKTOP CLIENT

• Added new reminder intervals for 0, 5 and 10 minutes to the reminder list

ONTIME DESKTOP CLIENT

• Added new scheduler. The new scheduler helps users when they create new events and when they respond to invitations from other users.
• Added Drag & Dop of invitees between required and optional.
• Added calendar drill down for the chairperson of a poll to make it easier to make the final decision of time slot.
• Added new copy event to new event with and without description from an existing event.
• Double clicking on a username in the single user view panel now opens the business card for the user.
• New option which allows an administrator to include a start date in a custom URL like
  https://ontime.example.com/ontimegcms/desktop?viewstart="2022-10-31"

• Removed the option to only synchronise basic event details. Now all available details will always be synchronised.
• The all new "Weekly Planner" allows anyone to get a helicopter view of fellow team members most important agenda details for any given week.
• The invitee response area has been redesigned to better provide an overview of the responses from the invitees.
• When creating, reading or rescheduling new thumbs up / down with colour codes for required / optional invitees makes it visually clearer who at the time is available.

MS TEAMS INTEGRATION

• Added technical improvements to the ADFS login process.
• Upgraded the OnTime Teams app to version 1.13. This version enables the Teams app support in Outlook and Microsoft 365.

ONTIME MOBILE

• Added option to show working hours in the calendar view.
• The divider between multiple days has been made easier to visible in the calendar view.
• Added MS TEAMS Chat and Call buttons to the business card.

ONTIME VISITOR

• Searching in the view for guests will now allow searches / filters which use combination of words such as Jim from Microsoft "Jim Microsoft"

ONTIME CATERING

• Added multi select in the delivery view to allow for printing multiple Catering Delivery List in one work process.
• Added multi select in the delivery view to allow for printing multiple Pick Lists in one work process

ONTIME ADMIN CLIENT

•  Added action which allows the administrator to manage field values(capacity-floor-building) on multiple rooms/resources. The value will only be added if not already added from values in the Active Directory.
• Added admin configuration for disabling Permission sync with EWS. When the EWS permissions are disabled OnTime will rely exclusively on OnTime roles for permissions.
• Added Export statistics for download as CSV file for all members of the OnTime Calendar. Data currently includes: Name, E-mail, UserID, Average Queue Time, Average Sync Time, Last Queue Time, Last Sync Time, Max Queue Time, sMax Sync
• Added functionality to resolve number of users a Domain configuration will result in.
• Added functionality to resolve which users are in a selected directory group.
• Added Hover Help (?) info on Roles.
• Added improved check of API permissions when using Client Credentials
• Added more space between include and exclude on the roles page
• Added option to sort users by login time or last time events were synchronised from the members list
• Added scroll bar to GLOBAL Settings\Frontend\Business card
• Added Sensitivity to Legend configuration (same as under mark personal section)
• Added timeout setting for tokens generated using Mail authentication.
• Added "Author" to the roles list. An author can act as an editor on all entries created by the author.
• Configuration of authentication services are now in the frontend settings instead of the backend.
• Removed the option to only synchronise basic event details. Now all available details will always be synchronised.
• The number of users in a directory group is now shown in the directory group view.
• The subscription will now be displayed in red if the connections is down.
• Until now the name format has not only shown the values relevant for each of three types People, Rooms and Equipment. This has now been aligned.Please note:
  From January 1, 2023 Microsoft has disabled basic authentication access for Exchange Web Services (EWS). Aligned with this OnTime Domains that are configured for the "Legacy Method(Basic)" has stopped working. Please select the Modern Method instead.

ONTIME BACKEND

• Add Sensitivity to Legend configuration (same as under mark personal section)
• Added a much more detailed logging for the permission sync if the EXTENDED logging is enabled.
• Added admin configuration for disabling Permission sync with EWS. When the EWS permissions are disabled OnTime will rely exclusively on OnTime roles for permissions.
• Added technical improvements to the ADFS login process.
• Added timeout setting for tokens generated using Mail authentication.
• Added "Author" to the roles list. An author can act as an editor on all entries created by the author.
• Issues with photo synchronisation can occur for many reasons and have often cluttered the log files and made actual problem hard to find. Photo sync issues now have a separate log file.
• Re-read the license grant and number of users when restarting the application instead of having to restart the Tomcat
• Tomcat upgraded to version 9.0.70.

ONTIME DESKTOP CLIENT

• The meeting invitation response dialog has received a major overhaul and a detail viewer has been added.
• The "My Orders" section is now also available in the single person focused view.
• The Hover box for calendar entries now shows up to 255 chars.
• We have improved support for working with Resources across Rooms, Combined Rooms, and Equipment in several ways.
  • For all types of Resources, OnTime will get as much information as possible from either the on-prem or the online AD.
  • If a value cannot be fetched from the on-premises or the online AD, OnTime will allow the administrator to add it in from the OnTime admin client.
  • If a value subsequently is configured in the on-premises or the online AD this value will replace the value which was manually configured.
  • For Rooms OnTime supports Room Name, Location, Building, Floor, Capacity, and features (Video, Audio, Display, wheelchair accessible and tags).
  • For Combined Rooms OnTime supports Combined Room Name, Location, Building, Floor, Capacity, and features (Video, Audio, Display, wheelchair accessible and tags).
  • For Shared Desks OnTime supports Name, Location, Building, Floor, Capacity, and features (Video, Audio, Display, wheelchair accessible and tags).
  • For Equipment OnTime supports Name, Location, Building, Floor, Capacity, and features (Video, Audio, Display, wheelchair accessible and tags)

Most values below have been synchronised with the on-prem or the online AD but the Tags and the Video Device Name can now be added manually by the OnTime admin

• Support for setting Automated Replies
  Microsoft 365 users can set up automatic replies for when they are out-of-office or unavailable to respond to email. With the feature OnTime now introduces users can configure this on behalf of others if they have been granted the new OnTime role ""Set automated replies on". Like all other roles this is configured from the OnTime admin client.

When the automated replies option has been enabled this is visible on the Business Card as shown below.

• Support for Skype for Business has been removed.

ONTIME POLLARITY

• Added number of attendees to external mobile interface.

ONTIME VISITOR

• Improved the registration process of new visitors so they are saved to the database instead of just stored temporarily during the registration process.
• Search now supports searching by company as well as name.
• Added option to create additional fields that will only be visible in the Visitor Manager.
• Added selection dates to all views
• Added settings for number of days to load initially. This is configurable per location.

ONTIME CATERING

• A mail is now sent to the organizer of a meeting when the Canteen creates an order.

ONTIME BACKEND

• Made log files easier to read and added more status information, the information now includes information about system being out of licenses.
• Upgraded Tomcat to 9.0.59