The versions listed includes both improvements, bug fixes, and addressed potential security vulnerabilities. While we highlight key changes in these notes, please note that not all updates may be detailed here. It’s a reflection of our ongoing commitment to enhance performance and user experience while ensuring the safety of your data. We recommend going through the information provided for a snapshot of the most pertinent changes.
Introducing the EVENT SUBSCRIPTION HUB
Since its inception, OnTime for Microsoft has relied on the EWS API to subscribe to streaming notifications for changed events. However, the popularity of EWS streaming notifications has gradually declined, and we are encountering an increasing number of issues with this method.
The Graph API does not support the streaming notification method, prompting us to completely rethink how OnTime receives notifications as EWS support for MS 365 is scheduled to be deprecated.
Microsoft Graph API provides a modern notification mechanism that has several advantages over EWS Streaming Subscriptions:
- Doesn't requires a persistent connection for each subscription
- Can handle many subscriptions efficiently with retry policies and batching.
- Supports subscription expiration and renewal, typically up to 60 minutes for high-security scenarios.
Subscription Hub is an HTTP-based callback API that receives change notifications from Microsoft Graph, handles subscriptions life-cycle and prepares needed data for OnTime Server.
While the EWS Streaming subscription method is still supported we encourage our user organisations to start switching to the OnTime Subscription Hub.
The versions listed includes both improvements, bug fixes, and addressed potential security vulnerabilities. While we highlight key changes in these notes, please note that not all updates may be detailed here. It’s a reflection of our ongoing commitment to enhance performance and user experience while ensuring the safety of your data. We recommend going through the information provided for a snapshot of the most pertinent changes.
Hybrid Installations: Transitioning from EWS to Microsoft Graph
In many hybrid environments, it's common to include both Domino and Exchange users in the OnTime for Domino solution. Until now, OnTime has relied on the Exchange Web Services (EWS) API to support both Microsoft 365 and on-premises Exchange environments.
As Microsoft has announced the deprecation of EWS for Microsoft 365, we have re-engineered our Microsoft integration to fully support the Microsoft Graph API for M365 cloud environments. While the EWS-based integration remains available, we strongly recommend migrating to the Graph-based setup for enhanced capabilities and long-term compatibility.
The switch between EWS and Graph is handled through the configuration database. Although some setup is required, both options use the same codebase. Detailed guidance is available in the OnTime manual.
Microsoft Graph is now the preferred integration. It offers a modern REST-based architecture, improved security, and a more granular permissions model compared to EWS.
Scalable and Resilient Hybrid Topology with OnTime 11.7.x
At the recent ENGAGE conference, we hosted a session titled “Unlocking the Full Potential of OnTime: The Admin's Deep Dive Masterclass.”
This session highlighted advanced features and deployment topologies available in OnTime 11.7.x. We encourage you to watch the recording, as it covers several powerful features that are often underutilized.
If you're specifically interested in the hybrid setup, you can jump to the relevant section starting at the 21-minute mark of the presentation.
We’re excited to announce the arrival of the Event Hub in OnTime for Domino 11.5.0, a powerful new feature. The Event Hub is designed to simplify the way your organization handles corporate events, national holidays, trade shows, or any other events that you need to broadcast across your users' calendars.
With the Event Hub, you can effortlessly create, broadcast, and maintain events, ensuring that everyone in your organization stays informed and up-to-date. This highly flexible feature adapts to your specific needs, making it an essential tool for managing events in your daily work life.
To help you get started, we’ve included a video that showcases just a few of the many ways your organization can leverage the Event Hub.
Best of all, the Event Hub is included with your existing OnTime Core license, meaning all organizations with current OnTime for Domino maintenance can start using it right away—at no additional cost. If you have not gone Premium but are using the Freemium 2 license then most of the features in the new Event is included there as well.
A walk towards Compliance with "The European Accessibility Act 2025": This release marks our first step towards compliance with EU Directive 2019/882, with a focus on accessibility features. Stay tuned for further enhancements as we work towards full compliance by June 2025. The new features will hopefully benefit all users. Some of the new features in this version are:
The versions listed includes both improvements, bug fixes, and addressed potential security vulnerabilities. While we highlight key changes in these notes, please note that not all updates may be detailed here. It’s a reflection of our ongoing commitment to enhance performance and user experience while ensuring the safety of your data. We recommend going through the information provided for a snapshot of the most pertinent changes.
The new version includes:
The optional check-in feature: If no one checks in within the set timeframe, the room is automatically released - freeing it up for colleagues who actually need it. No more no-shows, just smarter use of your resources.
QR code functionality: We have added a QR code function on the displays allowing you to scan it with your OnTime mobile to go directly to that room to make a quick booking, reserve it for later, or add a meeting subject, offering even greater flexibility in how you manage your rooms.
Improved room overview in OnTime mobil: The updated mobile client now works seamlessly with your room displays, providing a clearer overview of available and occupied meeting rooms and much more.
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The OnTime Team
