Receptionists are the first point of contact for visitors and play a key role in both service and security. OnTime helps reception staff stay informed and prepared by providing a clear, real-time overview of visitors, meetings, and arrivals.
Reception staff have a live overview of all visitors currently in the building. Instead of relying on paper lists or manual check-ins, you can instantly see who is on-site and who they are visiting.
This makes it easier to welcome guests professionally, respond quickly to questions, and maintain awareness of who is in the building at all times—supporting both service quality and security.
With OnTime, reception staff can instantly see who each visitor is coming to see and where their meeting will take place. Instead of asking around or searching through lists, you have all the relevant details at hand when the visitor arrives.
This makes it easy to guide guests to the right person or meeting room, speeds up the check-in process, and creates a smooth and professional welcome for both visitors and employees.
Reception staff can access detailed visitor logs at any time. Instead of relying on paper records or manual lists, you can quickly see who was in the building on a given day and who they were visiting.
This makes it easier to respond to audit requests, support security procedures, and act quickly in emergency situations—while keeping accurate and reliable visitor records without extra administrative work.
Much of the meeting and visitor information is already added by the business user when the meeting is created. This means reception staff don’t need to manually collect or enter details such as who is visiting, who they are meeting, or when they are arriving.
This reduces administrative work for reception, minimises errors, and ensures all the necessary information is ready before the visitor arrives—making the check-in process smoother for everyone involved.
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The OnTime Team
