The back-and-forth of finding time in busy schedules is a challenge familiar to anyone who has tried to set up a meeting — and it only gets harder as more participants with different commitments are involved. OnTime Pollarity solves this by combining polling and calendar sharing, reducing the time it takes to agree on a time slot. You can poll and share availability with colleagues, partners, and customers, regardless of their mailing or calendar systems.
Based on what customers tell us, these are the improvements teams experience with OnTime FindTime.
Stop the endless email ping-pong. With OnTime Pollarity, participants vote or book directly from your link — and the meeting is confirmed in minutes.
Scheduling shouldn’t take up your team’s day. With one simple link, meetings practically arrange themselves, so staff can spend their time helping people instead.
No more rescheduling or empty seats. Pollarity finds the best time for everyone, so meetings start sooner with as many people present as possible
Make it easy for clients to book time with you. No confusion, just a smooth scheduling experience that leaves a professional impression every time.
It’s Monday morning and you need to set up a big external meeting. Five people, three companies — and endless back-and-forth emails that eat up 30 minutes without a single time confirmed. Later, a client wants to meet, but by the time they reply, your slot is gone. More emails, more delays, more wasted time. Multiply this across all your external meetings, and you’re losing hours every week.
With Find Time, that chaos disappears. Participants simply vote on preferred slots or book directly from your shared availability. The best time is chosen automatically, and calendar invites go out instantly.
Pollarity makes it easy to collect input on possible meeting times by letting participants vote on the slots that work best for them. The system keeps everyone updated and prevents double bookings until a final time is agreed.
Work the way that suits you best. Choose between day view, week view, weekly planner, time-off, or list view to match your workflow. Tailor your time horizon, decide how many people to include– all with seamless navigation that keeps you in control and ensures you always have the overview you need.
Invitees receive an email with a link to register their vote, and additionally, internal invitees can vote in the desktop client. Internal invitees will have their existing calendar entries illustrated to help them make their decision.
Use the chat feature on the right to send messages either for all the invitees to be able to see or just the host. By using the buttons at the top, you can choose to see all poll updates or just the chat, to make it easier to find the relevant information.
The poll host will be notified when all invitees have voted, and the host will be able to see an overview of the invitees’ votes making it easier to decide on the ideal time for a meeting.
When the host has decided on a meeting date, a meeting invitation can be filled out and sent to all invitees, and rooms, resources and other meeting details can be included.
Quickly identify the optimal meeting time by seeing which slot has the most votes, so scheduling decisions are made faster and with less effort.
Add both internal and external participants to polls, making it easy to coordinate across companies, calendars, and large groups — while still finding the best time quickly.
Paste large groups of emails at once, so you don’t waste time typing them in manually.
Use participants’ votes to identify the best option for you — and see if another meeting should be rescheduled so you can attend.
Get an overview of poll updates and chat with other participants to align quickly and keep everyone on the same page.
The accepted possible meeting slots of a poll will show in both the invitees’ and the host’s calendar avoiding double bookings.
Add an access code to the poll to keep participation secure and ensure only invited people can respond.
Customize your poll invitations to ensure a professional look that aligns with your company’s brand.
Share My Time provides an easy way to share your availability through a configurable link. Others can view your open slots and book directly, making scheduling quicker, clearer, and far less dependent on back-and-forth coordination
To begin, you create a link that you can customize and distribute. This link can be shared with both internal and external parties, and there are no limits to how you can share it. You can send it directly to clients, add it to your website, or even include it in your email footer. The possibilities are endless.
The link allows them to view your available time periods and book their preferred Time. You can configure your link to accept bookings automatically or require manual approval, whatever fits your preferences.
And with just a few easy steps you have a confirmed meeting. Providing a seamless scheduling process for both you and your clients.
Make it simple for stakeholders to see when you’re available — green clearly shows free time slots, reducing confusion and speeding up the booking process
The time you offer is fully configurable. Choose standard work hours or set custom availability, and even add buffers before and after meetings.
Set up standard meeting types with a name, description, and duration, so people can quickly book the right kind of meeting.
Choose whether meeting requests are accepted manually or automatically — and decide if your link can be reused or limited to a single request.
Define how long your availability should be visible by setting a rolling time frame or a fixed interval.This gives you full control over when others can book time with you
Add online meetings directly to your link, so participants can book with a meeting link already included — no extra setup needed.
Add co-hosts to a meeting, and availability across all hosts is checked so only times where everyone is free are offered — making it easier to bring the right people together.
See exactly how Find Time can help you eliminate scheduling back-and-forth, speed up meeting confirmations, and ensure the highest possible attendance.
When you create a poll, placeholders are added to the suggested slots in your calendar. This keeps the times visible and reduces the risk of them being double-booked until the final option is confirmed.
ssistants can create polls, manage links, and send invitations on behalf of busy executives. This reduces manual coordination and makes scheduling for multiple people much more efficient.
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The OnTime Team
