In most organisations, Outlook and Teams are the main tools for coordinating work and meetings. But when planning across multiple teams or departments, getting a clear overview quickly becomes difficult and time-consuming.
OnTime extends your Microsoft environment by bringing all calendars together in one shared, visual overview. Integrated directly with Microsoft 365 and Exchange, OnTime works where you already do. By replacing scattered calendars and manual coordination with one shared group calendar, OnTime makes it easier to find the right time, reduce back-and-forth, and plan meetings more efficiently.
Coordinating across teams is hard when calendars are disconnected. OnTime connects teams by making it easier to see what your colleagues are doing and when they are free.
Scheduling meetings shouldn’t take more time than the meeting itself. OnTime removes back-and-forth and manual calendar checks byhelping you book meetings faster with less effort.
With OnTime, you don’t need to jump between multiple tools and break your flow. Everything can be handled from one place, directly within the tools you already use.
When schedules change and priorities shift, it’s easy to lose overview. OnTime gives you a clear picture of what’s happening across your team, so you can schedule with confidence and avoid conflicts.
Work the way that suits you best. Choose between day view, week view, weekly planner, time-off, or list view to match your workflow. Tailor your time horizon, decide how many people to include– all with seamless navigation that keeps you in control and ensures you always have the overview you need.
Quickly create, reschedule, edit, or delete meetings with just a few clicks. Use tools like the Meeting Assistant to find green time slots where your selected people are available, making it simple to schedule meetings that work for all team members..
With seamless online meeting integration, you can add a Microsoft Teams meeting in just a few seconds while creating your appointment. There’s no need to open another tool or copy links manually. This makes OnTime your all-in-one scheduling solution.
Work seamlessly on behalf of others when you have the right permissions. Manage calendars efficiently for colleagues, managers, or team members. Use the individual view to focus on one person’s calendar at a time, making it easy to plan their day without distractions.
OnTime eliminates the need for external vacation planning tools. The Time Off workflow gives you a clear overview of where colleagues are
– whether they’re working remotely, attending a conference, or on vacation. An integrated approval system ensures all time off planning is smooth and organised.
Effortlessly schedule meetings with both internal and external participants. Send a poll to let participants vote on suggested times or share your availability by sending them a Share My Time link, so they can choose and book the time that works best for them.
Easily export all your calendar data with just a click. Whether you need to track work hours, team availability, or meeting patterns, OnTime makes it simple to generate clear, structured reports—perfect for analysis, documentation, or sharing with stakeholders.
Outlook works well for managing your own calendar and scheduling with a few colleagues. But as soon as meetings involve larger teams or entire departments, it becomes difficult to keep an overview. You can’t easily see what’s happening across the company, what your team is doing, or quickly find a time that works for many people at once. That’s exactly the gap OnTime fills.
OnTime Group Calendar is embedded directly in Outlook and adds a scalable, feature-rich group calendar experience. It gives you a clear overview across teams and departments, making it easier to plan meetings, avoid conflicts, and coordinate work with more people—without ever leaving Outlook.
Microsoft Teams has become a central communication hub for many organisations, and with that comes a growing need for a fully integrated group calendar experience.
OnTime extends Teams with market-leading group calendar functionality, giving users a unified overview and helping them manage busy schedules more easily—directly within the tools they already use. You can add a full group calendar to the Teams sidebar, or add calendars to specific channels that show only the people who are part of that channel.
As many companies have reduced office space after COVID due to more remote work, flexibility in the workplace has become more important than ever.
OnTime Shared Desks helps make sure employees have a place to work on the days they come into the office. Employees can book desks for the days they prefer and easily see when and where their colleagues are working.
Try a demo right now and experience how OnTime within Teams works — explore calendars, booking, and features directly in your browser.
The OnTime Group Calendar can be installed within minutes, which is beneficial for teams looking for quick deployment without extensive technical support.
Yes. OnTime is self-maintaining and automatically updates to reflect changes in team composition, such as members joining or leaving. This reduces manual work and ensures calendars are always up to date.
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The OnTime Team
