OnTime Catering is your one-stop shop for managing meeting catering simply and efficiently. Orders move seamlessly from request to billing in a clear five-step process, so everyone always knows what stage they’re at and who needs to act.
Business users can place orders directly when creating meetings, while kitchen staff get a clear overview of all requests and deliveries.
Based on what customers tell us, these are the improvements teams experience with OnTime Room Display.
The meeting time changes or attendees cancel, but the order always stays correct. The caterer sees the latest details instantly, so the right food arrives in the right room without mistakes.
When a meeting is cancelled or rescheduled, both the caterer and the user receive a notification to update the order, preventing unnecessary preparation or delivery — saving costs and reducing CO₂ emissions.
No one has to coordinate changes manually. Updates appear in real time for both users and caterers, so everyone stays aligned without wasting time on calls or emails.
Finance gets a complete overview of catering spend by department, with no manual tracking needed — keeping budgets on track and saving hours of reporting time each month.
it’s Monday morning, and dozens of meetings this week need catering. Normally, things get messy fast. A meeting moves but the caterer doesn’t find out in time. Another gets cancelled, yet trays of untouched food still arrive. Users and caterers spend hours emailing back and forth, and finance ends the week chasing numbers through spreadsheets.
With OnTime Catering, it’s different. Orders stay linked to the meeting, so every change updates automatically. The caterer always sees the latest plan, meals arrive on time and in the right room, and cancelled orders never slip through the cracks.
The result? Less waste, fewer mistakes, happier employees, and hours saved every week.
You can add your Catering order to your meeting when you are filling out the meeting details in OnTime®. You decide which canteen you want to use, whether you want it to be served or pick it up yourself, and which items and how much you want from the canteen’s menu.
From the menu you can also get an overview of which allergens the different items contain.
The canteen has their own OnTime Catering Interface from which they can keep track of the different orders that come in, and choose to accept them. This way they can let the meeting organizer know whether or not they have catering for the meeting.
The OnTime Catering interface makes it easy for the canteen to get an overview of what they need to serve, and when and where they need to do it. This makes the serving part of the process very easy and uncomplicated.
OnTime Catering keeps a record of the different orders, and changes that might have been made to them, which makes exporting them to accounting for internal invoicing very simple and extremely quick.
OnTime Catering makes the whole process of requesting, serving and invoicing much easier for all parties involved. This means less wasted time, and it eliminates confusion about whether the canteen has accepted the order and where the order should be served.
When creating a catering order, the participant count is automatically set to match the number of meeting participants.
Get a clear overview of all catering items, with pictures, allergy information, and prices.
Specify the meeting type when ordering catering. Internal and representation meetings are separated for accurate budgeting, and appropriate service.
Return unused items like unopened water bottles to reduce waste, save costs, and ensure fair billing.
Alarms notify both the user and the canteen to ensure everyone is aware of changes.
For the canteen, a clear 5-step workflow takes orders from approval to billing and completion.
The canteen can print catering orders for handling in the kitchen, ensuring clear instructions, fewer errors, and smoother preparation.
Export catering order lists to track costs, spot trends, and stay ahead with better planning and budgeting.
Sign up for an online meeting, where we can focus on how OnTime can solve your specific use-case.
Yes. If you have permission, you can place and manage catering orders on behalf of colleagues.
Yes, if your organization uses more than one canteen or different departments, OnTime can manage them separately.
Orders are always tied to specific meetings and rooms, so delivery instructions are clear to the canteen.
You can adjust the participant count, and both the order and canteen will be updated automatically.
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The OnTime Team
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For more information on how we process and safeguard your data, please read our Privacy Policy.