OnTime Visitor gives you a complete overview of every visitor, their arrival time, and who they are meeting, reducing reception workload and strengthening security.
Business users can invite visitors directly when creating meetings, while reception staff get a clear dashboard with all past, current, and upcoming visitors. The result is a smoother experience for employees, receptionists, and guests alike.
Based on what customers tell us, these are the improvements teams experience with OnTime Visitor Manager.
Visitors often arrive at the same time, and the front desk quickly gets crowded. With pre-registration and instant badges, check-ins take seconds.
A fire drill, a security incident, or just a quick headcount With real-time tracking, you always know exactly who is in the building and who they’re meeting.
OnTime covers the entire visitor journey from pre-registration to check-in, badge printing, guidance and check-out in one smooth process.
Every check-in and check-out is logged automatically, giving reports on peak times, repeat visitors and no-shows. These insights help you plan resources smarter to keep improving the visitor experience.
Imagine this: It’s 9:00 on a busy Monday. Fifty visitors arrive at once. The reception area fills up, queues start forming, phones are ringing, and the front desk is under pressure. To keep things moving, extra staff are pulled in — even though you know they won’t be needed again once the rush is over. For the rest of the day, the front desk sits quiet, and those extra resources go to waste.
Now imagine the same situation with OnTime Visitor Manager. Guests have pre-registered, so check-in takes seconds. Badges print instantly, and visitor details are ready at a glance. Reception always knows who is meeting whom, and where they need to go. Even at peak hours, everything runs smoothly — without the need for extra staff.
Simple graphical overview of all visitors with the Visitor Desktop Manager
Print personal badges instantly with one click
Customize fields to fit your company’s specific needs
Generate effortless reports on who visited, when, and whom they met
Register larger groups quickly with bulk registration
Speed up returning guest check-ins by re-using stored details
Register Visitors directly from your OnTime client as you book meetings or appointments. Simply select the meeting-attendees, choose the location, and fill out the User Details.
For larger groups, use the bulk-registration tool to quickly compile visitor-information and register multiple users at once.
Check the pre-registered visitors in upon arrival and maintain a complete overview of all the current visitors in the dedicated “Checked-In” tab.
See or edit details on individual visitors and print badges with the click of a button.
View visitor history and notify hosts directly from the visitor manager.
Checked-out visitors will be kept in the “Checked-Out” tab and stored for a specified amount of time. Recurring visitors can this way be checked in again directly from this tab – avoiding the process of having to pre-register them again completely.
OnTime Visitor allows you to easily keep track of visitors – who has been where, and when? See all previous visitors kept for a chosen amount of time in the “All Visitors” tab. Specify the time period for even faster locating and reporting.
Check in preregistered visitors so they’re welcomed in seconds without queues or paperwork.
Always have a clear overview of every visitor — see their details, know exactly who they are, and who they are meeting.
Access the history to see when and who registered the visitor, checked them in, and when they left, so you always have a complete record.
Export visitor data to gain insights into patterns, strengthen security, and simplify compliance reporting.
Print visitor badges in seconds so guests are welcomed quickly and professionally while reception saves time and avoids manual work.
Give both the expected arrival and departure times and the actual times, so you always have a complete and accurate record of every visit.
Have a clear overview of the entire visitor process — see who you are expecting, who is currently checked in, and who has already checked out..
Bulk register visitors so you don’t have to add each person manually — perfect for larger groups, like when a school visits.
Reception can mark visitors as no-shows in OnTime, so resources are freed up and the visitor overview stays accurate.
See exactly how OnTime Visitor Manager can help you streamline check-ins, strengthen security, and give every guest a smooth and professional welcome.
Absolutely. Whether you manage one reception or multiple sites across regions, Visitor Manager can be scaled and customized to fit your organizational needs.
Yes. Admins can access reports on visitor history, frequency, peak times, and more — useful for security, auditing, or planning resources.
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The OnTime Team
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For more information on how we process and safeguard your data, please read our Privacy Policy.