The endless back-and-forth of finding time in busy schedules is a problem familiar to anyone who has tried to set up a meeting. This challenge becomes exponentially more difficult with more participants, each with their own private and work-related commitments. So, is there an easy way to coordinate multiple schedules?
FindTime combines polling and calendar sharing to reduce the time needed to decide on a common meeting slot. By using FindTime, you can poll and share your availability with colleagues, partners, and customers, regardless of their mailing and calendar systems.
When suggesting available meeting slots, Pollarity will help you find the best possible dates taking office hours, appointments etc. into account.
OnTime Pollarity will always let both the host and invitees know when something important happens in relation to a poll keeping you up-to-date.
The accepted possible meeting slots of a poll will show in both the invitees’ and the host’s calendar avoiding double bookings.
If you wish to customize the email sent to internal and external participants, this can be done easily when creating a poll.
Use Pollarity on Behalf of Others to Create polls, Vote and send out Invitations based on the polling result, if you have rights to edit in their calendar.
Contact our support team about the possibility to get an integrated Pollarity button in your mail platform, that creates polls with the people in the email chain.
Create a poll based on internal participants’ calendar information and increase the chance of high attendance. You can also invite external participants.
Invitees receive an email with a link to register their vote, and additionally, internal invitees can vote in the desktop client. Internal invitees will have their existing calendar entries illustrated to help them make their decision.
Use the chat feature on the right to send messages either for all the invitees to be able to see or just the host. By using the buttons at the top, you can choose to see all poll updates or just the chat, to make it easier to find the relevant information.
The poll host will be notified when all invitees have voted, and the host will be able to see an overview of the invitees’ votes making it easier to decide on the ideal time for a meeting.
When the host has decided on a meeting date, a meeting invitation can be filled out and sent to all invitees, and rooms, resources and other meeting details can be included.
Create and approve requests even when you’re on the go, directly from your phone with the OnTime Mobile add-on now supporting Out of Office!
Streamlines the process of scheduling meetings by enabling you to share your calendar with external parties, eliminating the need for back-and-forth messages typically associated with finding a suitable meeting time.
Improves client relations by offering direct access to your available slots, simplifying the scheduling process for them, thereby enhancing customer service and engagement.
Minimizes the need for administrative staff to coordinate external meetings, as stakeholders can view availability and propose meeting times directly, freeing up resources for other tasks.
To begin, you create a link that you can customize and distribute. This link can be shared with both internal and external parties, and there are no limits to how you can share it. You can send it directly to clients, add it to your website, or even include it in your email footer. The possibilities are endless.
The link allows them to view your available time periods and book their preferred Time. You can configure your link to accept bookings automatically or require manual approval, whatever fits your preferences.
And with just a few easy steps you have a confirmed meeting. Providing a seamless scheduling process for both you and your clients.
Core | FindTime (Pollarity) | |
|---|---|---|
Number of Event Request Links URL’s | 2 | 200 |
Time Scheduling Options | All Hours Office Hours | AllHours Office Hours Time Slots Custom |
Timeframe from – till | 12 months | 12 months |
Rolling X days from any time link is used Maximum 365 | ||
Buffer Time Options Must request x hours before, time before meeting, and time after meeting | ||
Event Types per Event Name / Description / Duration | 20 | 20 |
Branding of Share My Time Page | ||
Auto Approval as an Option | ||
Freemium 2 | Core | FindTime (Pollarity) | |
|---|---|---|---|
Number of Event Request Links URL’s | 1 | 2 | 200 |
Time Scheduling Options | All Hours Office Hours | All Hours Office Hours | AllHours Office Hours Time Slots Custom |
Timeframe from – till | 15 days | 12 months | 12 months |
Rolling X days from any time link is used Maximum 365 | |||
Buffer Time Options Must request x hours before, time before meeting, and time after meeting | |||
Event Types per Event Name / Description / Duration | 1 | 20 | 20 |
Branding of Share My Time Page | |||
Auto Approval as an Option | |||
Sign up for an online meeting, where we can focus on how OnTime can solve your specific use-case.
OnTime Group Calendar ApS
Venlighedsvej 6 | 2970 Hørsholm, Denmark
CVR: DK 1935 2838 | Phone: +45 70 23 23 40
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By signing up for this event, you agree to be added to our newsletter mailing list. We will use your email address to send you updates, news, and offers. You can unsubscribe anytime via the link in any email.
For more information on how we process and safeguard your data, please read our Privacy Policy.