FINDTIME (POLLARITY)

Polling/Voting and Calendar Sharing

What is findtime?

From Back-and-Forth to Booked in Minutes

The back-and-forth of finding time in busy schedules is a challenge familiar to anyone who has tried to set up a meeting — and it only gets harder as more participants with different commitments are involved. OnTime Pollarity solves this by combining polling and calendar sharing, reducing the time it takes to agree on a time slot. You can poll and share availability with colleagues, partners, and customers, regardless of their mailing or calendar systems.

Why Findtime?

Benefits - in Our Experience

Based on what customers tell us, these are the improvements teams experience with OnTime FindTime.

Eliminate the email ping pong

Stop the endless email ping-pong. With OnTime Pollarity, participants vote or book directly from your link — and the meeting is confirmed in minutes.

Reduce Administrative Workload

Scheduling shouldn’t take up your team’s day. With one simple link, meetings practically arrange themselves, so staff can spend their time helping people instead.

Full Attendance

No more rescheduling or empty seats. Pollarity finds the best time for everyone, so meetings start sooner with as many people present as possible

Client Reltionship

Stronger Client Relationships

Make it easy for clients to book time with you. No confusion, just a smooth scheduling experience that leaves a professional impression every time.

Imagine This...

It’s Monday morning and you need to set up a big external meeting. Five people, three companies — and endless back-and-forth emails that eat up 30 minutes without a single time confirmed. Later, a client wants to meet, but by the time they reply, your slot is gone. More emails, more delays, more wasted time. Multiply this across all your external meetings, and you’re losing hours every week.

With Find Time, that chaos disappears. Participants simply vote on preferred slots or book directly from your shared availability. The best time is chosen automatically, and calendar invites go out instantly.

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pollarity

Poll for a Common time

Pollarity makes it easy to collect input on possible meeting times by letting participants vote on the slots that work best for them. The system keeps everyone updated and prevents double bookings until a final time is agreed.

The process

From Polling to Confirmed Meeting

Create Your Poll

Create a poll based on internal participants’ calendar information and increase the chance of high attendance. You can also invite external participants.

Cast Your Vote

Invitees receive an email with a link to register their vote, and additionally, internal invitees can vote in the desktop client. Internal invitees will have their existing calendar entries illustrated to help them make their decision.

Coordinate with the participants

Use the chat feature on the right to send messages either for all the invitees to be able to see or just the host. By using the buttons at the top, you can choose to see all poll updates or just the chat, to make it easier to find the relevant information.

Decide on a Time

The poll host will be notified when all invitees have voted, and the host will be able to see an overview of the invitees’ votes making it easier to decide on the ideal time for a meeting.

Create Your Meeting

When the host has decided on a meeting date, a meeting invitation can be filled out and sent to all invitees, and rooms, resources and other meeting details can be included.

Features

Explore the features of Pollarity

Share my time

Share your availability

Share My Time provides an easy way to share your availability through a configurable link. Others can view your open slots and book directly, making scheduling quicker, clearer, and far less dependent on back-and-forth coordination

The process

From Link to Confirmed Booking

Create Your Link

To begin, you create a link that you can customize and distribute. This link can be shared with both internal and external parties, and there are no limits to how you can share it. You can send it directly to clients, add it to your website, or even include it in your email footer. The possibilities are endless.

Choose Your Preferred Time

The link allows them to view your available time periods and book their preferred Time. You can configure your link to accept bookings automatically or require manual approval, whatever fits your preferences.

Accept the Meeting Request

And with just a few easy steps you have a confirmed meeting. Providing a seamless scheduling process for both you and your clients.

Features

Explore the features of Share My Time

Ready to Improve Your Scheduling?

Let's talk about your case

See exactly how Find Time can help you eliminate scheduling back-and-forth, speed up meeting confirmations, and ensure the highest possible attendance.

FAQ

Get your Questions Answered

How does Find Time prevent double bookings while polling is ongoing?

When you create a poll, placeholders are added to the suggested slots in your calendar. This keeps the times visible and reduces the risk of them being double-booked until the final option is confirmed.

ssistants can create polls, manage links, and send invitations on behalf of busy executives. This reduces manual coordination and makes scheduling for multiple people much more efficient.

other Add-ons

Complete Your All In One Solution

With multiple add-ons, you can customise OnTime to match your exact scheduling needs
 — creating a solution that works the way you do.

Mobile

Room Display

Catering Manager

Visitor Registration

HCL Connections

API Extensions

Get in Contact

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Thank you for reaching out!
The OnTime Team

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By signing up for this event, you agree to be added to our newsletter mailing list. We will use your email address to send you updates, news, and offers. You can unsubscribe anytime via the link in any email.

For more information on how we process and safeguard your data, please read our Privacy Policy.