Tired of struggling to find an available meeting room?
Stop wasting time hunting for rooms. OnTime Room Display gives you instant clarity and control over every meeting space.
See how we can help you make smarter use of your meeting spaces — with 5 proven methods in just 60 minutes
Microsoft Partner | Installed in Your Environment | GDPR Compliant
Make Every Meeting Room Count
Booking a room should be simple — but it rarely is.
Calendars show everything as occupied, yet many “booked” rooms are empty because meetings end early or no one shows up. Meanwhile, teams waste time searching for available space or interrupting others to check. Without an overview, teams waste time searching for space, and meeting rooms never get used to their full potential.
With OnTime Room Display, you make the most of the resources you already have. You don’t need more rooms, just smarter use of the ones you’ve got.
5 Proven Ways OnTime Solves Scheduling Chaos
Can’t find a free meeting room when you need one?
See real-time room availability right on the display — no more walking the halls or guessing what’s free.
Running over time and don’t want to lose your room?
Easily extend your booking right from the display, ensuring no disruptions and no scheduling conflicts.
Meeting wrapped up early, but the space stays blocked?
OnTime prevents overlaps and mistakes, giving your team confidence in every booking.
Rooms are booked but sits empty?
With the optional check-in feature, unused rooms are automatically released, freeing them up for others who need them.
Want to make better use of your existing spaces?
Get a complete overview of room usage and availability, helping your organisation use meeting space more efficiently.
Get Started in 3 Simple Steps
Book a Consultation
Book a consultation, and one of our OnTime consultants will get in touch to find a good time to chat about your needs.
Try It in Your Enviroment
Start a 60-day trial and let OnTime use your calendar data to unlock all features. Discover how it fits into your routine and benefits you.
Transform Room Management
Whenever you’re ready to start your OnTime Room Display journey, we’ll help you get up and running in no time.
Trusted by organizations across industries
Designed for Enterprise Teams
See Room Status
With Room Display, it’s easy to see if a room is free or occupied — green means available, red means in use. You can also view the full day’s schedule to know when it’s free next.
Book Rooms on the Spot
With OnTime Room Displays, booking a room only takes seconds. Tap Book, add your name, choose the time you need, and hit Submit. Your room is reserved instantly, right when you need it.
Release and Extend
If your meeting runs over, simply press Extend on the display to keep the room. Finish early? Release the room so it’s instantly available for others, ensuring every space is used to its full potential.
Optional Check-In
If no one checks in within the timeframe you set, the room is automatically released, freeing it up for colleagues who actually need it. No more no-shows and a smarter use of resources.
QR code
If you need even more flexibility, simply scan the QR code with your OnTime Mobile, to book the room instantly, reserve it for later, or add a meeting subject
Conference Area Display
With OnTime Multi-Room Displays, you get a complete overview of all meeting rooms in one place. Instantly see which rooms are free, when they become available, and for how long.
Frequently Asked Questions
Is OnTime a cloud service?
No. OnTime is installed directly in your organization’s own Microsoft tenant. This means you stay in full control of data and infrastructure.
How secure is OnTime?
Very secure — because it’s installed inside your own tenant, your data never leaves your infrastructure. OnTime is fully GDPR compliant and trusted by enterprises worldwide.
Do we need Azure to use OnTime?
No. You discovered us on Azure Marketplace, but the software itself is installed in your own environment. The Marketplace simply makes finding and starting with OnTime easier.
How long does it take to get started?
Getting started couldn’t be easier, all you need are active OnTime Core licenses and a license key for your new room displays. Our team will guide you through every step of the setup.
The system works on any tablet, Apple, Android, or Windows, giving you the flexibility to use the screens you already have or easily find compatible ones.
Can we get OnTime Room Display without the group calendar?
Room Display is a natural extension of your group calendar, helping you make even better use of your meeting rooms. Active Core licenses are required to use Room Display.
Ready to simplify scheduling across your enterprise?
Talk to our experts and see how OnTime fits your organization — fast, secure, and tailored to your needs.
Microsoft Partner | Installed in Your Environment | GDPR Compliant